04122016 Board of Public Works Meeting

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REGULAR MEETING APRILI2, 2016 130 Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — 2016 TREE PLANTING PROJECT NO 116 031 (MVH) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. Ms. Martin, Clerk of the Board, stated there were no quotes received for the project. OPENING OF QUOTATIONS — 2016 TREE AND STUMP REMOVAL PROJECT NO 116 O16 (MVH) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: K C TREE INC. 1320 Third Street Osceola, IN 46561 Quotation was submitted by Diane C7111r7174 Item No. Description_Quantity Unit Unit Price Total Amount 1 Removal Tree, 4"-12" 1 EACH $350.00 $ 350.00 2 Removal Free, 12"-24" 8 EACH $485.00 $ 2,425.00 3 Removal Tree, 24"-36" 25 EACH $605.00 $12,705.00 4 Removal Tree, 36"-80" 12 EACH $1,200.00 $14,400.00 5. Removal, Stump 2 EACH $100.00 $ 200.OD Total Amount of Quote $30,080.00 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above quotation was referred to Engineering for review and recommendation. APPROVE LETTER OF RESPONSE — GREELEY AND HANSEN DIGESTER NO 2 UPGRADE AND DIGESTER CLEANING PROJECT' Mr. Gilot stated Greeley and Hansen prepared a very technical letter in response to each claim placed on the city by Grand River Construction Co. regarding the Digester No. 2 Upgrade and Digester Cleaning project. Ile noted the gist of the letter was to deny the claim and require the contractor to meet the specifications. Mr. Gilot added there were multiple vendors Grand River could have chosen from to meet the specifications. He recommended the Board approve to forward the letter indicating Engineering has reviewed the claims and there is no basis for compensation. Mr. Gilot noted the specifications called for the manufacturer to review the cover prior to testing for leaks and how to address if leaks were found during testing. He noted this is a large claim, but there is strong contract language to support the City. Mr. GilOt stated he recommends the project engineer meet again to try to reach a settlement with guidance from the Public Works Director. Upon a motion by Mr. Gilot, seconded by Mr. Relos and carried, the Board approved the response letter to be sent to Grand River Construction Co. on behalf of the City and the Public Works Director to give guidance of further action regarding the claim. AWARD BID — THREE (3), MORE OR LESS, 2016 OR NEWER, TANDEM AXLE MULTI- USE DUMP TRUCKS (SUBJECT TO STREET DEPARTMENT CAPITAL LEASE FUNDSI Mr. Jeff Hudak, Central Services, advised the Board that on February 9, 2016, bids were received and opened for the above referenced trucks. After reviewing dense bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Truck Centers, Inc. d/b/a Hill Truck Sales, 1011 W. Sample St., South Bend, Indiana, in the amount of $215,975 each for the base bid plus all alternates for a total of $647,925, Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried.