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UNITED CONSULTING ■ CITY OF SOUTH BEND ■ CE SERVICES FOR SAFE ROUTES TO SCHOOL AT KENNEDY ACADEMY ■ DES# 2201237 6 <br />Assist the city with public outreach meetings <br />prior to the start of construction. <br />Coordinate progress meetings as needed. Required attendees <br />will include applicable utilities, the prime contractor, applicable <br />sub-contractors, and city representatives. <br />Keeping all accountable parties informed, especially before <br />and during key times, will minimize the chance of surprises <br />to the schedule and budget. <br />Bi-weekly monitoring and updates to the project budget will <br />ensure cost control. <br />Timely preparation of the contractor’s bi-weekly <br />pay applications. <br />Open and consistent lines of communication regarding all <br />aspects of the project. This coordination will ensure South <br />Bend is the first to review and respond to any proposed <br />changes by the contractor. <br />Monthly progress reports, including key pictures of current <br />activities will be provided. These updates can also be <br />distributed to any stakeholders and made available for <br />the city representatives. <br />Field staff will work directly with property owners as needed. <br />COMMUNICATION PLAN <br />PROJECT APPROACHCOMMUNICATION PLAN