PSA - Long-Termed Control Plan Stantec Consulting Services

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Stantec Consulting Services Inc. 3 of 16 TO1 – Randolph-Sampson RTB PER and surrounding areas will be eight (8) hours in duration. Up to six (6) STANTEC team members will attend the meeting and field visit in person in the City of South Bend. Up to three (3) additional STANTEC team members will attend the meeting via Microsoft Teams. Assume two (2) hours are needed for each team member to prepare for the meeting and three (3) hours for one (1) STANTEC staff member to prepare the meeting notes. • Monthly Progress Meetings: STANTEC’s Project Manager (PM), Project Technical Leader (PTL), and Project Director shall attend the monthly progress meetings in the City of South Bend. When appropriate, other STANTEC and subconsultant staff members will attend the meeting virtually via Microsoft Teams. Up to eight (8) monthly meetings will be conducted during the PER phase to provide an update on project progress, discuss and resolve significant issues, review and update the risk register, review the change log (if any), and identify action items. At every other progress meeting, time will be dedicated to high-level review of the project and discussion of value engineering opportunities. It is assumed each monthly progress meeting will be three (3) hours in duration. Assume two (2) hours are needed for each team member to prepare for the meeting and two (2) hours for one (1) STANTEC team member to prepare the meeting notes. • As-needed Teams Meetings: Additional virtual meetings may be necessary to discuss items that need immediate attention by the CITY and the project team. For budgetary purposes, it is assumed one (1) meeting will be conducted each month (total 8 meetings during the PER phase) in addition to the monthly progress meetings. Up to five (5) STANTEC team will attend each meeting. It is assumed each meeting will be two (2) hours in duration. Assume one (1) hour is needed for each team member to prepare for the meeting and one (1) hour for one (1) staff member to prepare the meeting notes. • Design Team Inter-Discipline Coordination Meetings: The STANTEC team will conduct internal inter-discipline coordination Teams meetings to discuss, review and coordinate technical issues and action items. Group meetings will generally be conducted on a bi-weekly basis, but additional meetings may be conducted as needed. For budgetary purposes, it is assumed that 20 meetings will be conducted during the PER phase. The meetings will be attended by STANTEC PM, DM, discipline leads. A total of up to eight (8) STANTEC team members will attend each meeting. It is assumed each meeting will be one (1) hour in duration. • Draft PER Review Workshop: Two (2) weeks after the draft PER is submitted to the CITY, a workshop will be conducted to discuss CITY review comments. It is assumed the workshop will be four (4) hours in duration. Up to four (4) STANTEC staff members will attend the meeting in person in the City of South Bend. Up to eight (8) additional STANTEC team members will attend the meeting via Microsoft Teams. Assume two (2) hours are needed for each team member to prepare for the workshop and three (3) hours for one (1) STANTEC staff member to prepare the workshop notes. Subtask 1.3- Quality Management STANTEC will perform quality assurance and quality control reviews of project deliverables. Discipline lead reviews and an independent review will be completed for each deliverable prior to submission to the CITY.