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April 25, 1978 Page 2 478 5. Correspondence Ms. Peck introduced Mary Trevino, the Commission's new secre- tary -receptionist. Ms. Peck wrote to the County Commissioner's requesting an Selectric typewriter. No response as of yet. The Commission received a letter from Richard Gantz, Assistant SHPO, Division of Museums and Memorials, Indianapolis, announcing that the Department of Natural Resources was going to help us with a $12,000. grant from the Department of the Inerior, for the City Survey. This grant would match the $12,000 already expended for the City Survey, and we were to decide whether to accept it or not. Re- ferred to City Survey Committee. Ms. Peck wrote to Mr. Gantz concerning the Department of the Interior grant to confirm that it was O.K. to match Department of the Interior and C.D. funds, No reply as of yet. The Commission recieved a letter from the Indiana Arts Commission. They are having a conference concerning the writing of grants and the whole technical part of the grant program; how to do it, how to say it, and things like this. Ms. Price said she'll be going down (to Indianapolis). 478 6. Committee Reports 1. City Survey Ms. Price asked how much of the communication from committee • meetings did the Commission want duplicated for all the Commission members. No response was given. Ms. Price reported that the Commission received an allotment from the state and that the committee met with the consultants who performed last year (Crumlish/Sporleder & Associates). She read a committee report (attached) and a letter of offer to the consultants, dated April 17, 1978: Crumlish/Sporleder & Associates, Dear Brian: "According to our City Survey Guidelines, the firm originally chosen by the Historic Preservation Commission to conduct the architectural/ historical City Survey of South Bend, will receive first option to complete the survey when further funding is received. In the recent discussion we have had with your firm, vie spoke of the work that needs to be done to complete the City Survey thereby satisfying the state and local planning requirements as to where significant structures and districts are located. The following three phases were mentioned. 1. Complete windshield survey of .all land that is under our jurisdiction, identifying all superior structures, and districts, and completing a local survey card, map, and photo of each. 2. Complete a detailed survey and inventory of the area within the 1875 City limits. 3. Complete a detailed survey and inventory of the area within the 1925 City .limits with the exact amount of detail and area to be agreed to in advance. We would like you to submit cost figures on these phases in the event that funds become available. If possible, we would like the figures before our next Commission meeting, Tuesday, April 25, 1978. Thank you for your cooperation, and we look forward to hearing from you. Signed: Candace Peck" Ms. Price then read a response letter from Crumlish/Sporleder, dated April 25, 1978. Dear Ms. Peck. "We have your letter of April