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CITY OFSOUTH BEND OFFICE OF THE CLERK
<br /> with the City Administration on the new ERP system with options for online payments for all city
<br /> invoices. We are also working toward a seamless transition to a new Animal Care and Control
<br /> ticket processing system, as well as continue working with IT to develop more complete reports
<br /> allowing the analytical review and continue education on the parking program.
<br /> Committee Chair White then opened the floor to questions or comments from Committee and
<br /> Council Members.
<br /> Committeemember John Voorde stated, I think that this enhanced recording system, that's great.
<br /> Especially if it can be interactive so that it can go from one(1) speaker to another to enhance the
<br /> viewing experience of those at home. I go back to the time where we paid a guy $150 for a VHS
<br /> recording, which may or may not be seen on Channel 34. So, it's much better and improved, and I
<br /> hope that can happen as soon as possible.
<br /> Clerk Jones replied, I hope so, too. It's actually called Production Software, so there is a term for
<br /> it. So, I'm looking forward to adding that.
<br /> Committeemember Jo M. Broden stated, I have two (2) quick ones. With that interactive camera
<br /> capability, I get a lot of complaints about not being able to see the actual PowerPoints from home.
<br /> So, we get content- audio, visual of the presenter, some of Council-but I think one(1) of the most
<br /> critical things, as people routinely come before us with PowerPoints, is for one (1), for the
<br /> information to be available as early and as soon as possible, so people can actually access that
<br /> while they're sitting in their seats or at home by their computer. But two (2), and at the very least,
<br /> it would be great to have some type of screen in screen capability to actually go to those
<br /> PowerPoints live as they're being presented, and then given the overall pivoting, if you would, of
<br /> Council priority and Administrative priority to neighborhoods and activation of residents within
<br /> their neighborhoods and interfacing with local government and with elected officials, do you see
<br /> anything in terms of department goals, expanding the role of the Clerk's Office, I'm sorry, in trying
<br /> to be a part of that whole kind of transition and activation?
<br /> Clerk Jones replied, I do. Actually, that's one (1) of the reasons why we want to expand the intern
<br /> program because once we can assign an intern to each member,then they can provide more insight
<br /> from their perspective. They, perhaps, could live in a neighborhood, we don't know, they could
<br /> provide more of a perspective. The Clerk's Office would have more of a presence, although we're
<br /> present, we would have more of a presence in the individual meetings or notes and questions, and
<br /> things like that. So, I do anticipate being able to do that more.
<br /> Committeemember Broden followed up,So almost like a Page or Legislative service?Good. I love
<br /> that vision. Thanks.
<br /> Committeemember Voorde stated, The Association of Cities and Towns, now called AIM,
<br /> provides elected officials, newly elected officials, workshops in Indianapolis. What I found
<br /> invaluable is the Elected Officials Handbook that they put out every four(4) years. It would be my
<br /> suggestion to see that the Clerk's Office or the Council,it would probably come out of our budget,
<br /> get that book because its duties, responsibilities, limitations, protocols and everything. It's all in
<br /> there, and it's just a wonderful resource for new people, especially, as well as people who are
<br /> carrying over.
<br /> EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT
<br /> 455 County-City Building 227W Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f574.235.9173 TTD574.235.5567 www.southbendin.gov
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