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CITY OF SOUTH BEND OFFICE OF THE CLERK excellent record of Open Door Laws and ADA compliance. We also want to build upon a comprehensive internship program which means that we want to be able to go to the State Student Commission and ask for, or request, or do the application process for fifty percent (50%) reimbursement for the students that serve as interns. She went on, We also want to contact the local colleges to see if students can also do work study in addition to internships.And what that means is that the school itself,or the Federal Government, will pay the students to work in the office,but hopefully they will still be able to get credit as well. We also want to have specific job descriptions based on a few needs of each Council Member. We want to be able to link the interns with the Council Members so that they can participate with you, go to meetings with you, provide a little documentation, just help you with your work, and we don't know exactly what that's going to look like right now because we know we have more Council Members coming in. We also want to ensure a smooth transition through training and support for myself as I'm going to the Clerk school in October,and I'm excited about that. We have at least five(5)new Council Members coming in that we have to provide training for,which would include mock meetings and also information from AIM and what their processes are for onboarding new Council Members. She continued, The operating budget highlights the changes. We will have new responsibilities with the Youth Advisory Council and so this is just a list of extra or added duties that the Clerk's Office will have. We will be the communication liaison between the Council, and the Administration regarding all Youth Council needs. We will assist with communication and marketing material, manage communication with the South Bend School Corporation Administration regarding student selection, visit schools to meet with students and staff, manage the application process, manage the selection committee, attend Youth Council meetings, assist and facilitate Youth Council curriculum and assist with advanced programming between the Council and the Clerk's Office. She went on, Some more highlights of our operating budget include our interdepartmental public electronic filings and the document management system, which will make life better for everybody. We want to increase transparency and accessibility through the new camera system, digital government tours, dictation software to improve the office ergonomics as well as the five percent (5%) increase for deputies to reflect the increased duties that we just named because it's almost as if we have another person doing another job with the Youth Council. That is a lot of work. She continued,A few things will actually offset some of those added expenses and one(1)of those things is the decrease in IT allocation by $26,000. We will increase the legal services, however, due to having a new Administration and five (5) new Council Members. That increase is $1,000. We will increase the collection costs to offset charges through the new process and contract with Krisor and Associates.We also have increased other professional services for the dictation services from $10,000 to $12,000. She went on, Our goals in the Ordinance Violation Bureau include the incorporation of a new parking ticket system, which we hope to be completed by the end of October. We want to expand Amnesty Day from one (1) day to two (2) days a year. We look to continue expanding the Lawn Parking Permit program for the growing list of Notre Dame special events, which would include the concerts that they're having and also the hockey games. We will continue the efforts to work EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227W Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 TTD 574.235.5567 www.southbendin.gov 3