08-15-18 Personnel and Finance (#3)

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CITY OF SOUTH BEND I OFFICE OF THE CLERK engineering project in the City, it is happening through us. Any time during the year there could be more than one hundred and fifty (150) projects underway. This (referencing a slide in the presentation) is what it looks like in 2019. We are going to be engaged in a variety of projects. Those projects include easy to see roadway and traffic projects, neighborhood engagement type projects such as traffic calming and lighting, facilities, Venues, Parks & Arts, the six (6) major projects and all the water projects. She continued,This next slide is in here every year as it gives you an idea of what our expenditures are like. You see a huge increase from 2018 to 2019 and it is very easily explainable. In the past, we would charge out salaries from the Engineering Department to the different departments in Public Works. So for instance,my salary would be partly charged to the General Fund but because we are doing water, waste water, sewers, streets and everything else, the other part of my salary was being paid for from the other divisions and they were actually in those budgets.Now, and you will see this shift in everyone's budgets in Public Works, all of those salaries will actually be shown as an expense and in revenue in the Engineering General Fund portion and will be allocated out to the various divisions. If you went back and did it the old way,we are actually down$71,000 for expenditures in 2019 compared to this ye of 2018. We are actually spending less but that is what it looks like. She went on, So I will now go through each of our funds that we use most. We allow the Streets Department to use a little bit of that money for streets supplies. Then we use that for many projects so you will see we have $5.7 million in expenditures planned from LRSA in 2019. Street maintenance and traffic signal maintenance is in every annual element of work.Under professional services, also MACOG, we have a partnership with them. Marquee maintenance is the same as what we did this ye . Something new you will see is outsourced street paving. So you see an additional $600,000 is LRSA for paving projects. Last year we used Motor Vehicle Highway to do that work. In 2018 we bid out$600,000 and were able to do eight(8) lane miles. She continued, Then we have a bunch of capital projects. Typically you're seeing traffic calming. In the past we budgeted, each year, a little more. This year we have proposed$250,000 and that is up from $100,000. The West Side Quiet Zone project is included here. This next element is the Century Center Dam repairs and I am sorry, it really should say South Bend Dam repairs. We know there are $30 million in capital improvement needs related to the South Bend Dam. This is the first (ls� time you'll see that in the budget as we try to begin and address those repairs. The Olive LPA Project, LID stands for land improvements and damages. So this is related to our Olive paving project. This is one(1) of our LPA projects so this is focused on the right of way expenses and the purchasing of permanent and temporary right-of-ways. The Community Crossings is a transfer that will go out to 265. 265 is the Community Crossings Fund. As a part of that program, the State requires each community to set up a special fund to spend out of for that grant. So the $600,000 is the portion the City pays that will be matching. We anticipate$600,000 from the State. Then the Bendix LPA project would be a transfer in from EDIT. So this is one (1) of the first(I") times I've been privy to asking for funds from EDIT for engineering projects. That is $2.5 million on the capital related to paving Bendix from Nimtz to Lincoln Way West. It is more than a paving project as it is called,what we call, a Complete Streets project. There is a road diet,new sidewalk. She went on, Special LOIT is a one (1) time distribution that we have been spending dollars out of. We plan to use around$65,000 this ye on a traffic signal study. That will focus on looking at our traffic management software. A majority of our signals are integrated into a traffic EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227 W.Jefferson Bvld I South Bend,Indiana 466011 p 574.235.9221 If 574.235.9173 1 M 574.235.5567 lwww.southbendin.gov 7