08-15-18 Personnel and Finance (#3)

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®CITY OF SOUTH BEND I OFFICE OF THE CLERK Mr. Kain replied, We do have a sidewalk condition map that is a couple of years old now. That can be put online but we are trying to find ways to make that live. The paving is live so what they are paving today, you can see online. Part of the work RoadBotics is doing will eventually get us to where they can also track the rest of the infrastructure live. At that point we will have a sense of curb and sidewalk condition. Committeemember Williams-Preston followed up, So it's coming? Mr. Horvath replied, Hopefully RoadBotics will be able to alter their program because it is just a different animal. That would be really helpful. Mr. Kain stated, And the challenge with data collection is how you make that data relevant. It changes every year so we used interns a few years ago to map out the conditions of our curbs and sidewalks. But that was only one (1) year. If we have to do that continuously, that is a lot of resources needed.That is where technology can help and we are trying to get RoadBotics and other means to get live data. Councilmember Teshka asked,What kind of increase or what kind of funding are you planning on seeing from the Road Funding Bill? Mr. Horvath replied, It was very similar to what we had last .Year. It was about a forty percent (40%) increase in MVH funding for 2017-2018. In 2018 and through 2019 it is staying flat but it has not increased. Mr. Kain stated, Solid Waste is led by our new director Kelly Smith. Under Kelly are two (2) Superintendents. Over the last few years we have focused heavily on the transition of our fleet from diesel to CNG. We've also focused on moving from alley to curbside. The new trucks we are in the process of procuring are more of the automated arms. We are going away from the alley program and going completely to the curbside. In the alley you had pickers who were actually picking up the trash and they were having to pick thousands of properties a day. Automation helps us create more efficiencies. We are seeing an increase in the yard waste program. We did some changes to the solid waste ordinance last year to allow for more special pickups to make it easier for residents. Container management is a big part of what we do in Solid Waste.We are constantly, year round, in the process of collecting containers, cleaning those containers, trying to recycle them and then procuring new containers. So far we've delivered quite a few and those numbers (referencing a slide in the presentation)reflect the deliveries we have done this .Year. He continued, In terms of our revenue and expenses, you will see that the revenues are about the same. We had a slight increase in our expenses and that is primarily due to a couple of reasons. One(1)is our increase in allocations,so,we've had increases in our IT costs.Every time a resident calls 311, that call, if it is for Solid Waste is tagged as a Solid Waste call and then we get billed for the Solid Waste calls. If we have more calls,we have an increase in those allocations. We have had that increase,which is good in the sense the residents are using the service more but that means we are charged more for those services. We have also seen an increase in our insurance number. So about $30,000 increase in our insurance numbers. We are asking for, again, some capital. We are going to procure two (2) additional trucks next Year. Then this (referencing a slide in the presentation) is a more detailed breakdown of those expenses. The ending cash balance, because EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1 227 W.Jefferson Bvld I South Bend,Indiana 466011 p 574.235.9221 If 574.235.9173 I TTD 574.235.5567 it www.southbendin.gov 16