08-15-18 Personnel and Finance (#3)

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®CITY OF SOUTH BEND ( OFFICE OF THE CLERK the Streets and Sewers Department and they have now been able to track every parcel. When they collect leaves, they can use their iPads and assign how much quantity, whether they've picked it up, and that starts to give us a better sense, neighborhood by neighborhood, how many leaves we are collecting. That then puts us in a better position to plan for the following years. Tree canopies are not equally distributed throughout the City and this helps us align our resources to the tree canopy and the leaves falling, and that creates more efficiencies. As we collect more data we will be better prepared for leaf pickup in the fall. He continued, We also use technology for paving. There is a paving map that tracks what is being planned,what is under construction,what is completed,and this is all available to residents so they can see when the crews will be out there. They can also see the rating of the streets. We are using technology to not only communicate with residents but also to enable the efficient operations of our crews. Other ways we are using technology is deploying programs like City Works to do work order management. That helps us better track work orders. We can track the labor,materials used, when our crews go to a certain location, and much more. That is all being generated through the system and we can close those work orders as we complete them. We expect to deploy this in other departments.We are using a program called RoadBotics. It is a new start-up that uses a technology where they can use smart phones mounted on dashboards of trucks, drive the City and they can analyze the video to determine street conditions. That is similar to what we do with our crews but it uses technology. The benefit of that is if we can use this technology, and we've done a pilot program already, it will give us an assessment of street conditions City-wide so the only streets our crews will have to pave are the worst rated streets instead of going throughout the City using manpower to rate the roads themselves. That allows for more time spent on paving. We are also piloting a program for road temperature sensors which gives us a sense of pavement conditions and, if we get better temperatures on pavement conditions, we can better deploy resources and material to attack those conditions. He went on, In terms of our revenue and expenses, you will see in 2018 and 2019, the revenue shows an increase. This is due to the gas tax money that is starting to come in. As a result, we are able to do more in terms of paving. The$600,000 of outsourced paving is reflected in this budget. In terms of our expenses,this(referencing a slide in the presentation)is just a little bit of a detailed breakdown. This will show the personnel increase which we have already talked about. Over the last few years we have invested in capital. We are not really doing too much this year in 2019 because we've been investing in capital already. As a quick highlight, the big thing here is our expectation that costs will rise again. Asphalt will rise and salt will increase in 2019. We have to prepare for those. The ask from the Council is for this crew to do more curb and sidewalk,ReLeaf, crack sealing and snow plowing. A crew is typically four (4). We have been using our Sewer Job Leader to do concrete oversight and we would like to have a Concrete Job Leader to do concrete oversight so that the Sewer Job Leader can focus more on sewer operations and the maintenance of those utilities. Committee Chair White paused the presentation and opened the floor to questions from Committee and Council Members. Committeemember Williams-Preston asked, Is there a map online like there is for paving, but for sidewalks as well?It just helps because people keep calling and no one knows when their sidewalk is up to be worked on.. EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227W.Jefferson BvldI South Bend,Indiana 46601 p574.235.9221lf574.235.9173ITTD574.235.5567 www.southbendin.gov 15