08-15-18 Personnel and Finance (#3)

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®CITY OF SOUTH BEND I OFFICE OF THE CLERK If we use this fee, it will generate enough money to meet the $1.2 million in needs that we've outlined in the budget. He continued,That nowhere meets the annual need that we have on capital,let alone the operations and maintenance. So were weren't trying to fully fund the stormwater utility needs because we felt like that would not be possible. It just made sense to at least start moving the needle in terms of trying to work on these assets and we take care of some of the drainage issues we have. There is nothing more frustrating for us,as problem solvers,to not be able to solve some of this just because we don't have the money. There are always going to be capacity issues, as well, in terms of having time to get to stuff. But, in this case, a lot of these storm things, we don't have any funding to actually attack them so it puts us in a really tough position. We are constantly trying to find ways to do it without having a funding source. We will be having further dialogue with the Council. I appreciate your understanding of this being at the preliminary proposal phase. We understand there needs to be considerable dialogue and community involvement throughout this whole process. We want to make sure we built this into the budget process so everyone has full disclosure of what that is going to be. Mr. Kain stated, Moving onto Streets and Sewers, here (referencing a slide in the presentation) is the organizational chart. There really are three (3) maintenance divisions. There is the Street Division, led by Pete Kaminski, the Sewer Division, led by Sean Ward, and the Traffic and Lighting Division led by Ed Gleckler. We've had a busy year so far but have had some accomplishments. We ended the season with some additional material. We got a pretty good rate on salt last year in 2018 so we are able to use that same rate to get ready for the upcoming winter season. We are currently rating our streets annually. We send crews out to rate the condition of streets using the PAZER System. That is a rating system from one (1) to ten (10), and that allows us to shortlist the streets that have to be paved that year and the following years. To date,we have paved about eight (8) lane miles. Our goal is eighteen (18) to twenty (20) miles a year. In the Traffic and Lighting Office, we've been busy with a number of things. We are focused on the maintenance of many of our signals and lights. We have also upgraded our lights to LED and that is about seventy(70) lights that have been upgraded. A big part of what Traffic and Lighting does is provide event support. So to date,about seventy-three(73)events have been supported and those are anywhere from small neighborhood block parties to large races and regional events. Our crews will work with South Bend Police to block streets and provide support. He continued, Our Sewers Office has been busy with maintaining large sewer lines. To date, we have cleaned and inspected about twenty(20)miles of lines. We've had some sewer back up issues this year as we have had some heavy rainfall. We have about sixty-four (64) backups caused by heavy rain. We have been very busy with cleaning inlets. About six hundred and twenty-eight (628) inlets were cleaned,just as a result of the February 2018 flooding. A large number of hours were spent in the areas that received a large amount of flooding. We've had a number of sewer mainline repairs. Eleven(11)is about average for the year but we are also seeing sinkholes appear and that is an issue we are constantly facing. That is, again, a reflection of the aging infrastructure we have in the community. For curbs and sidewalks, we've completed a good portion so far. We have a lot to complete. Our goal on the City crew side is roughly about 3,000 feet of curb and about 3,000 feet of sidewalk. We are making progress there. He went on, The ReLeaf Operation has been relying on technology to better map the leaf conditions we see throughout the City. We've deployed mobile devices to many of our crews in EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1 227 W.Jefferson Bvld South Bend,Indiana 466011 p 574.235.9221 If 574.235.9173 TTD 574.235.55671www.southbendin.gov 14