09/13/76 Board of Public Works Minutes

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REGULAR MEETING SEPTEMBER 13, 1976 ACCEPTANCE OF BID HOISTS. BUREAU OF VEHICLE MAINTENANCE James Meehan, Manager of the Bureau of Vehicle Maintenance, reported to the Board that he had,reviewed the bid of the Ridge Company for two hoists, labor and installation and would recommend that the Board accept the bid since it does comply with the specificatons. Mr. Farrand made a motion that the Board award the bid for two hoists for the Bureau of Vehicle Maintenance, including labor and installation, to the Ridge Company on the low and only bid of $4,524.86, subject to funding of the appropriation by the Common Council. Mr. Brunner seconded the motion and it carried. REPORT ON CONDITION OF CORPORAL MAURICE WOODS Chief Glenn Terry advised the Board that Corporal Maurice Woods, wounded recently in a shooting incident, was up on his feet and walked with assistance before being transferred to.a,Chicago hospital for therapy. Corporal Woods will be in Chicago about two months. Board members expressed their pleasure at receiving this encouraging news about Corporal Woods. LETTER RE: TERMINATION OF CLYDE CREEK CONTRACT C; The Board had written Clyde Williams & Associates a letter regarding possible termination of an Agreement between the City of South Bend ,and Clyde Williams for the Clyde Creek Drainage Project. A letter was received from Charles Gaskins, President, advising the Board that they have no objection to the termination of the contract, with the payment of a balance due for costs and reimbursable expenses of $5,458.35. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the letter was ordered filed and referred to the Department of Engineering and Bureau of Design and Administration for review and recommendation. BID - POLICE BODY ARMOR RECEIVED A bid for the Body Armor for the Police Department which was mailed to the Board of Public Works was misdirected to the County Mail Room and was delivered to the Board at 10:30 a.m. It was determined that the bid had been delivered to the Building by the deadline and should be opened. Second Chance Body Armor Deputy City Attorney Georgia Luks Central Lake, Michigan reported that the notary seal was missing from the non -collusion affidavit, and, although the company is incorporated, it was not signed by the Secretary. Mr. Brunner asked that the bid be referred to the City Attorney's Office for review to determine whether the defects make the bid invalid. The bid was not read. Mr. Farrand made a motion that the bid be referred to the City Attorney's office for review of the defect and a recommendation. Mr. Brunner seconded the motion and it carried. REQUEST FOR MARCH OF DIMES WALKATHON FILED The Board received a request from the March of Dimes to hold their annual Walkathon on April 16, 1977. The request was submitted in line with the Board's policy of requiring six months advance notice for such walkathons. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the request was ordered filed and the date reserved, with the request to be referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation.