09/25/06 Board of Public Works Minutes

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~" ~ REGULAR MEETING SEPTEMBER 25, 2006 maintained an industrial size and wall thickness for both the top rail and line posts, therefore, were non-responsive. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD QUOTATION - "CITY PLAN" PRINTING -PROJECT NO. 106-075 (GENERAL FUND Mr. Jitin Kain, Community and Economic Development, advised the Board that quotations were received and opened for the above referred to service. After reviewing those quotations, Mr. Kain recommends that the Board award the contract to the lowest responsive and responsible bidder, Rink Printing, 814 South Main Street, South Bend, Indiana, in the amount of $21,332.00. It was noted the quotation of Apollo Printing was received after the submittal deadline. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD QUOTATION -DEMOLITION OF 722-726 SOUTH MICHIGAN STREET - FORMER GLOWORM AND QUARTERBACK NIGHTCLUBS -PROJECT NO._106- 053 (SBCDA TIF) Mr. Rob Nichols, Engineering, advised the Board that quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Nichols recommends that the Board award the contract to the lowest responsive and responsible bidder, Ritschard Brothers, 1204 West Sample, South Bend, Indiana, in the amount of $47,224.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD PROPOSAL -DEBT COLLECTION FOR YEAR 2006 -PAST DUE AMBULANCE ACCOUNTS -FIRE DF,PARTMENT (EMSCIF FUND 288) Assistant Fire Chief Rick Switalski advised the Board that on August 28, 2006, proposals were received and opened for the above referred to service. After reviewing those proposals, Chief Switalski recommends that the Board award the proposal to C.B.M. Accounts Service, Inc., 1320 Mishawaka Avenue, South Bend, Indiana, as follows: Past due accounts placed manually for collection will be subject to a 25% contingency fee of amounts collected. This fee includes costs associated with skip tracing and location efforts. Accounts forwarded to an accredited agency in the debtor's local area due to state law requirements or necessity for effectiveness will be subject to a contingency fee of 40% of amounts collected. (This represents an extremely small percentage of accounts handled.) Accounts referred for legal action will be subject to a contingency fee of 35% of amounts collected. CBM will assume the responsibility for payment of all court filing fees. Accounts placed aged greater than 90 days will be credit reported to Trans Union, Equifax and Experian. Once reported, balances will be updated monthly for payments, bankruptcies and disputed as required under the Fair Credit Reporting Act. Credit reporting services are provided at no additional cost. Will bill commercial insurance companies on behalf of the Soutlt Bend Fire Department at no additional charge. 1 1 1 Therefore, Mr. Inks made a motion that the recommendation be accepted and the proposal be awarded as outlined above. Mr. Littrell seconded the motion, which carried.