06092016 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SFSSION JUNE 9, 2016 195 - Award Proposal — Fremont Park Splash Pad Attorney Michael Schmidt informed the Board that this item is going to be tabled and withdrawn due to a legal error. He explained they contemplated a Request for Proposals for this one, but missed that this is a public works project with improvements to City land. Ile stated they will be working to get this bid. Mr. Relos asked if they wanted to change this to a request to advertise to get the process going. Mr. Schmidt stated he would let them know before Tuesday. - Change Orders — One -Way to Two -Way Conversion, Divisions A and B MT. Roger Nawrot, Engineering, stated these are both changes in a material from one type in the INDOT specifications to another. He informed the Board that if the City had maintained the current one, there would have been a bonus in it that hadn't been accounted for and would have created an increase in the cost. He noted the materials are equal in quality; everybody is fine with the change; and it should save the City some money. - Amendment to Agreement— CHA Consulting, Tne. Mr. Nawrot stated this is to move money from one phase that wasn't used, to another phase for the East Bank Phase 5 Storm Sewer Separation project. - Professional Services Agreement — University of Notre Dame on Behalf of Notre Dame Clinical Law Center Attorney Schmidt stated this agreement provides for the legal aid clinic at Notre Dame to cover the cost of recording fees and minimal transaction costs on tax sale property acquisitions for qualified applicants. He noted it doesn't cover title insurance - Resolution No. 29-2016 —'Transfer of City Property to the Redevelopment Commission Mr. Relos stated this is for the transfer of Newman Center to the Redevelopment Commission. He noted it is a developable property. Real Property Transfer Agreement — Northeast Neighborhood Revitalization Organization Ms. Maradik stated this is for the transfer of the old fire station where the food pantry is now, to the NNRO for continued use. She noted the City has no use for it any longer. - Memorandums of Understanding — University of Notre Dame and I&M Electric Company Attorney Schmidt stated both of these are waiting approval by the respective vendors. He stated _ the I&M agreement is for the Smart Streets project for burying utilities and forces I&M to have an on -call person and to work with Rieth-Riley Construction to coordinate the work so there is no hold-up. He added there is a potential for money to be paid to the city, but no guarantee. Mr. Schmidt stated the MOU with Notre Dame is for ongoing discussions on how to transfer the FERC exemption for the hydroelectricity from the City to Notre Dame. He noted there are little specifics in the MOU, adding it is more like a letter of intent. He stated they will work on a ground lease with the specifics and this is more of an agreement of how to do the transfer. Mr. Schmidt stated the Notre Dame's legal department agreed upon the terms in principal, he is just waiting to hear back for the final document. He noted either of these MOU's could be tabled if not ready by Tuesday. Mr. Gilot noted there are a couple of agreements with Notre Dame on the agenda and asked if he should recuse himself as an employee of Notre Dame. Mr. Schmidt stated he only would have concerns about the hydro -electric agreement. No other business came before the Board. Upon a motion by Mr. Relos, seconded by Ms. Doran and carried, the meeting adjourned at 11:34 a.m. BOARD OF PUBLIC WORKS Gary A. Gi(�ot,®President t �12 s.r David P. Relos, MeL Eliza eth A. Maradik, Member v �V C Therese Doran, Me er Jam A. Mueller, Member