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AGENDA REVIEW SESSION JUNE 9, 2016 194 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on June 9, 2016, by Board President Gary A. Gilot; with Board Members David Relos, Elizabeth Maradik, and Therese Donau present. Board Member James Mueller was absent. Also present was Attorney Michael Schmidt. The meeting was held in the 13" Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. - New Installation— Do Not Enter (2); One Way (4) Ms. Pam Claeys, 1106 Belleville, stated she is representing the River Park neighbors and businesses who have been complaining for a long time about traffic and flooding in these alleys in the 1500 and 1600 blocks of Mishawaka Avenue. She noted the City has done several things to address the issue, but cars continue to use the alleys to avoid the stop lights; and speed through. She noted there is a special needs child living along the alley and it's very dangerous. Ms. Claeys stated the City resurfaced the alley, but it hasn't helped because cars drove on it creating uneven pavement. She stated a group of residents met with city officials and determined if the alleys were made one-way cars wouldn't use them for a short-cut. Ms. Sarah Poissor-Osico stated she put in a request for residential parking on her block and wondered why it hadn't been done. Mr. Gilot noted the City can't do that by its discretion, adding it's regulated by ordinance and the City is required to perform a traffic study. He stated she may have to wait until school is in session to follow the Ordinance. Mr. Roger Nawrot, Engineering, stated he went out and looked at the area and there were no cars so he canceled the study. He stated they will do it in August when school is back in session. Mr. Gilot stated they will wait until August to do the study or it will fail because of lack of cars. Award Bid— Four -Wheel Drive Pick -Up Trucks Mr. Jeff Hudak, Central Services, stated he is asking to extend the previous bid award at the base price for two units for the Park Department. Ms. Dorau questioned if these included CNG. Mr. Hudak stated it does not because the Park Department has limited funds. Mr. Gilot and Ms. Dorau stated it would be good to find the money for the alternate fuel noting in the long ran, it would be a cost saver. Mr. Gilot added they should be consistent with the City's policy to buy CNG. He suggested working with the controller to see if they could find the funds. Mr. Hudak stated he would look into it further. - Award Bid — Police Patrol Vehicles Mr. Hudak stated he is requesting approval of the purchase of twenty-seven (27) Police vehicles with Alternate A, and twelve (12) with no alternates. He stated Alternate A is a uniform police car package. - Award Bid — Universal/Nestable Refuse Containers Mr. Gilot noted this cost is very low and questioned if this is the cost for 5,000. Mr. Hudak explained the bid was for 5,000, more or less, but the budget is limited to not to exceed $150,000 so they won't be able to purchase 5,000. Extend Professional Services Agreement— Kristopher Priemer Mr. Dan O'Connor, Information Technologies, stated this is a request to extend the original agreement approved back in December. He noted the work was not completed because Mr. Priemer thought he would have other city resources available to him, but a lot of that work tell on him and delayed his completing the project. - Award Quotation —Line Stops for Olive/Sample Valve Replacement Mr. Ed Herman, Water Works, stated there was a big disparity in the bid amounts. He talked to the contractors and found the bidder with an extremely high bid was concerned about excessive costs for hiring a sub -contractor for concrete work. Mr. Herman stated the award is to Culy Contracting, a company that recently worked as a subcontractor for Rieth Riley. - Response to Offer of Resolution Mr. Jacob Klosinski, Environmental Services, stated he is requesting the Board's direction after a counteroffer was made to Grand River Construction on the Wastewater Treatment Plant Digester No. 2 Upgrade and Cleaning project. He noted Grand River has accepted all the terms of the City's original counter-offer, except the $100,000 back -charge. He stated they have asked to reduce it to $50,000 and extend the completion date to ,Tune 30. He informed the Board the division of Environmental. Services thinks these are both reasonable requests. Mr. Gilot agreed stating he thought it would be a good resolution. Mr. Klosinski asked if the letter needs to come from the Board. Attorney Michael Schmidt stated the letter was sent to you so you can respond and copy the Board for their files. Mr. Klosinski stated he would issue the letter along with a final completion affidavit for the Board.