02182016 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION FEBRUARY 18. 2016 49 resolution transferring the assets for no value to the museum and they can proceed to do what they need to do. Mr. Beckman stated he was asked by Mr. Gilot to give the Board an update on the museum. He noted they have been looking at energy updates in the museum, and just completed an energy audit addressing issues such as lighting, water consumption, and elevators. Mr. Slebonick noted the Studebaker Museum is one (1) of three (3) accredited auto museums in the country, and he appreciate the Board's understanding of the process. Mr. Beckman explained the museum operates under the City to manage the collection received originally from Studebaker's. - Professional Services Agreements — Creative Financial Staffing and Public Safety — Medical Assistant Chief Todd Skwarcan, stated the Fire Department brought in a new person who previously worked in the City Finance Department in 2014, to help with finances and the City's new budget process. Mr. Skwarcan noted if it works out well, they will budget for the position in next year's budget. Change Order and Project Completion Affidavit Mr. Jacob Klosinski, Environmental Services, stated this increase of less than $2,000.00 is basically a correction to a scrivener's error in the last Change Order on overruns. — Professional Services Agreement — H. J. Umbaugh & Associates Mr. Al Greek, Environmental Services, stated this agreement is for a water cost survey and planning for the Long Term Control Plan. He noted the last time a water study was done was in 2006. Mr. Horvath added it is a mandated full cost study that includes how we're spending money and the cost to users. He noted it may change the allocations on businesses and residents. - Opening of Quotations — Colfax Avenue and Hill Street Improvements Mr, Corbin Kerr, Engineering, stated Division B is specialty work in concrete. He noted what was opened today, Division A, was road, lighting, and markings. Mr. Gilot questioned if there was any sewer separation on the two-way project, Mr. Kerr stated there was some done, noting St. Joseph St, is separate, Main St. is not. Mr. Horvath stated they took the stance on the negotiations that that is the State's responsibility, but they didn't agree. Ms. Maradik asked if they did outreach on outside contractors for that project. Mr. Kerr stated they did but have not had any response from any outside contractors, only local contractors. He added they extended _ all of the dates of the project, and June 1, 2017 is the new date for all streetscapes completion. - Request to Advertise —Equipment Purchase for Nello Corporation Mr. Kerr stated this is a rebid on this equipment with revised specifications, noting no bids were previously received. - Local Public Agency Project Coordination Contract — INDOT Mr. Kerr stated this is for Phase 1 of the old coal line trail. IIe stated the railroad was abandoned, and when that happens, the property gets vacated to the adjacent property owners so the City will have to reacquire the property. Mr. Gilot noted the City and the Transportation Board were working on an acquisition agreement years ago. He stated when it was abandoned, the property went back to the Brothers of Holy Cross and the City made a full offer. Mr. Kerr stated he would look into that. - Real Property Transfer Agreement — Memorial Hospital Mr. Kerr stated this agreement is still under negotiation, and the hope is to have it by Tuesday's Board meeting. He explained the purpose is to provide the City access to Memorial property for realignment and construction of the roundabout. He added it includes an intent for the City to give back any unused right-of-way property to Memorial Hospital. - Special Purchase Mr. George King, Purchasing, stated this undercover Police vehicle will use up the outstanding credit the Police Department has on record. Mr. Horvath noted it needs to be clear that this will be the last issue like this. When a vehicle is traded in, it must be for the purchase of another vehicle, not a credit on an account. No other business came before the Board. Upon a motion by Mr. Relos, seconded by Ms. Maradik and carried, the meeting adjourned at 1 L48 a.m. BOARD OF PPUBLIC WORKS Gary A. Gilot, President _ i Vivid P. Relos, M'em er