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AGENDA REVIEW SESSION NOVEMBER19,2015 406 Attorney Schmidt stated it was discovered after the Board approved this open market purchase on November 10, 2015, that the vendor, Equal Construction, is af7iliated with the Development Agreement vendor, Equal Development. He explained it was discovered because the amount of their bid was obviously based on inside information and was almost exactly what was budgeted. - Change Orders o Demolition of Vacant and Abandoned Houses, Division E Mr. Toy Villa, Engineering, stated one house in this division went to legal to hold, and it has now been released and needs to be demolished. o Demolition of Vacant and Abandoned Houses, Phase VI _ Mr. Toy Villa, Engineering, stated this fifteen (15) day increase in the schedule is because they had to work. with the State and waited on their report, putting the contractor on hold. o Western Avenue Corridor Improvements Mr. Toy Villa, Engineering, stated this increase was due to some sidewalks that had to be ground down and installation of some bollards. o Century Center South Entry Improvements Mr. Villa stated this increase was due to the uncovering of a previously unknown foundation wall that needed to be chipped off for the installation of a sidewalk. c Ignition Park infrastructure Mr. Villa stated this increase was due to the need to replace a manhole cone top lid with a flat top, and cleaning of the drainage ditch to lower it so it can be utilized for the project. o East Bank Sewer Separation Mr. Villa stated this work was in conjunction with the Notre Dame boat house construction and was for the removal of additional pavement and unsuitable back fill that was encountered. - Ratify Open Market Purchase —Hotel LaSalle Renovations, Bid Package E Mr. Michael Carey, Engineering, stated when this project was bid, they rejected all bids due to non -responsiveness to the MBElWBE requirements. They went to the open market and solicited proposals and came back with Kone. Attorney Michael Schmidt stated it is up to the Board to make a determination whether to proceed with this purchase, noting it was denied originally because the bidders couldn't comply with MBE/DBE requirements. He stated when they went to the open market the forms were not filled out. Attorney Schmidt stated it would be his recommendation that if you can't comply with the MBE requirements on the bid process and on the open market process, you shouldn't approve the purchase. He noted the Board has the authority to waive inconsistencies though. Mr. Carey noted Kone did fill out the form, but checked no on one box, making their compliance questionable. - Professional Services Agreement—EPOCHArchitecture+Planning Mr. Mike Carey, Engineering, stated this agreement amount should be $13,365.00, not 512,765.00 as previously submitted. - Amendment to Professional Services Agreement — Lawson -Fisher Associates Mr. Roger Nawrot, Engineering, stated this amendment is due to a USGS first order henchmark that has to be reset and an increased utility coordination cost to move a large utility pole. Mr. Gilot asked the cost of the project. Mr. Nawrot stated it is around $4,000,000.00. Mr. Gilot noted that would be a 15% engineering cost on this project. Mr. Nawrot explained there is additional Tight -of -way work for a parcel added to the project, so that includes right-of-way engineering, which is outside of the project engineering costs. No other business came before the Board. Upon a motion by Ms. Maradik, seconded by Mr. Relos andcarried, the meeting adjourned at 12:08 p.m. BOARD OF PUBLIC WORKS Gary A Gilot, President