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AGENDA REVIEW SESSION
<br />NOVEMBER 19, 2015 407
<br />ATrEST:
<br />Lmda Martin, Clerk
<br />Jame A. Mueller, Member
<br />REGULAR MEETING NOVEMBER 24. 2015
<br />The Regular Meeting of the Board of Public Works was convened at 9:37 a.m. on November 24,
<br />2015, by Board President Gary A. Gilot, with Board Members David Roles, Elizabeth Maradik,
<br />James Mueller, and Therese Dorau present. Also present was Board Attorney Michael Schmidt,
<br />Ms. Lee Bent, Engineering, was acting Clerk in the absence of Linda Martin, Clerk of the Board.
<br />ADDITION TO THE AGENDA
<br />Mr. Gilot stated that an Open Market Purchase Agreement with JJamco Construction, Inc. was
<br />added to the agenda.
<br />APPROVE MINUTES OF PREVIOUS MEETING
<br />Gary Gilot stated the Minutes of the Agenda. Revicw Session and Regular Meeting of November
<br />5, 2015 and November 10, 2015, and the Claims Review Meeting of the Board held on
<br />November 17, 2015, were not presented and will be approved at a future meeting.
<br />APPROVE 2016 CITY EMPLOYEE HOLIDAY SCHEDULE
<br />Upon a motion by David Relos, seconded by Elizabeth Maradik and carried, the following 2016
<br />City Employee Holiday Schedule was approved as submitted by the City Controller and
<br />approved by Mayor Peter Buttigieg:
<br />New Year's Day
<br />Martin Luther King, Jr. Day
<br />Memorial Day
<br />Independence Day
<br />Labor Day
<br />Veteran's Day
<br />Thanksgiving Day
<br />Day after Thanksgiving
<br />Christmas Day Observed
<br />Friday, January 1, 2016
<br />Monday, January 18, 2016
<br />Monday, May 30, 2016
<br />Monday, July 4, 2016
<br />Monday, September 5, 2016
<br />Friday, November 11, 2016
<br />Thursday, November 24, 2016
<br />Friday, November 25, 2016
<br />Monday, December 26, 2016
<br />AWARD BID AND APPROVE CONTRACT — KITCIIEN E UIPMENT FOR CENTURY
<br />CENTER— PROJECT NO 115-018
<br />Mr. Michael Carey, Engineering, advised the Board that on November 10, 2015, bids were
<br />received and opened for the above referenced project. After reviewing those bids, Mr. Carey
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Atlas Restaurant Supply, 52245 IN-933, South Bend, IN 46637, in the amount of $108,894.26.
<br />Therefore, Mr, David Relos made a motion that the recommendation be accepted and the bid be
<br />awarded and the contract approved as outlined above. Ms. Elizabeth Maradik seconded the
<br />motion, which carried.
<br />AWARD BID AND APPROVE CONTRACT — DEMOLITION OF VACANT AND
<br />ABANDONED HOUSES, PHASE VIII—PROJECTNO.115-128 COrr
<br />Mr. Michael Carey, Engineering, advised the Board that on November 19, 2015, bids were
<br />received and opened for the above referenced project. After reviewing those bids, Mr. Carey
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />for each Division: Division A-R & R Excavating, Inc., 2010 Went Avenue, Mishawaka, Indiana
<br />46545, in the amount of $235,000.00; Division B-Indiana Earth, Inc., 10343 McKinley, Osceola,
<br />Indiana 46561 in the amount of $145,930.00; and Division D-Ritschard Bros., Inc., 1204 Sample
<br />Street, South Bend, Indiana 46619 in the amount of $94,926.00. Division C was conditionally
<br />awarded to Torok Excavating Inc., 825 South Fellows Street, South Bend, Indiana 46601 in the
<br />amount of $136,750.00 subject to provision of an affidavit stating the Good Faith Efforts portion
<br />of the bid submittal was an accidental omission rather than a failure to perform. Therefore, Mr.
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