11/19/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION NOVEMBER 19 2015 405 Containing Asbestos Removal, Management, and Disposal VH. of Transite Siding Material Containing Square Feet S 10.00 Asbestos Upon a motion by Ms. Maradik, seconded by Mr. Relos and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. Board members discussed the following item(s) from the agenda. - Professional Services Agreement — James T. Stokes Ms. Sarah Heintzelman, Community Investment, stated this agreement is for a coordinator for outreach and recruitment for workforce efforts to bring various groups in the City together and establish a point of contact to assist in placing people in the workforce. She noted Mr. Stokes runs a similar program in Benton Harbor and has had a good success rate. She added this is a six (6) month contract, after which the program will be reevaluated to see if the goals are being met. - City Electronics Equipment Policy Mr. Adam Cole, Radio Shop, informed the Board that this policy is for all electronics equipment. He noted the city has multiple departments buying their own equipment, and this is an attempt to try to use all City resources better to work together. He explained it puts maintenance procedures and policies in place also. Mr. Cole noted they have encountered equipment installed incorrectly by individuals who did the installation in house, and it caused damage to the vehicles. He stated there is a need for one policy for all. Mr. Gilot asked what equipment this covers. Mr. Cole stated it covers any electric equipment the Information Technology Department does not do, adding the policy was modeled after IT's policy. Mr. Gilot questioned how it could cover all electronics such as the equipment used by 911 dispatch and SCADA systems. Mr. Cole stated 911 has a service contract with Motorola. Mr. Gilot questioned if that equipment should maybe be specifically excluded. Mr. Cole stated the PSAP isn't City owned property. Mr. Gilot asked if this was circulated to everyone affected. Mr. Cole stated it was approved by Public Works, but not circulated. Mr. Gilot stated he has uncertainty about its readiness, noting he understands equipment attached to vehicles, but you probably need language excluding certain other electronics. Mr. Matt Chlebowski, Central Services, stated they are trying to centralize it so the Radio Shop gets called first, rather than the vendor. He explained the Radio Shop can then determine if they should look at it or if the vendor on the warranty should. Mr. Cole added they are trying to create efficiency in tracking equipment also. Mr. Gilot stated he is not opposed, he just doesn't want to create arguments over who is responsible for what. He asked that they look at all equipment and determine what should not be included in this policy and clarify. - Resolution Nos. 67-2015 and 68-2015 Mr. Randy Wilkerson, Code Enforcement, and Attorney Tasha Outlaw stated these Resolutions are regarding Code Enforcement fees. Mr. Wilkerson noted they are trying to update their fees, which hasn't been done for many years. He explained they took the inflation rate for today and rounded up, noting the total increases in nuisance abatement and removing vegetation, and securing and demolishing structures is around an 11,5% increase. He added this is the first time since 2008 they have looked at increasing fees. Mr. Gilot stated he thought it was a good idea, however the Council has to set fees, the Board of Works can't do this. He added if they wanted, the Board can recommend approval to the Council, but the State Board of Accounts requires the Council to approve all fee setting. Industrial Wastewater Discharge Permit— C&M Anodize and Black Oxide Mr. Manny Bueno, Environmental Services, stated this company is an industrial site inside the old Torrington building and is a very small facility. He noted their wastewater was being towed away, but now they are discharging so they are eligible for a permit. He added this is only their rinse water, it's basically clean water. - Resolution No. 72-2015 — Authorizing the Director of Sustainability to Approve and Execute Addendums to the Gas Customer Choice Contract Attorney Michael Schmidt stated this resolution allows Therese Doran, Director of Sustainability, to add or remove accounts to the Gas Choice Contract. He noted she will not be able to approve or sign the resolution as a Board member due to the conflict of interest. - Resolution No. 75-2015 Attorney Schmidt stated this Resolution for approving transfer of real property is for the Main/Lafayette project. He explained the land is going back to Wendy's Restaurant pursuant to an agreement previously signed. - Rescind Open Market Purchase — Hoffman Hotel Renovations