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REGULAR MEETING JULY 28. 2015 246
<br />purchase price of $56,327.00. Therefore, Mr. Relos made a motion that the recommendation be
<br />accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which
<br />carried.
<br />AWARD BID — TWO MORE OR LESS 2015 OR NEWER STANDARD 4X4 FOUR DOOR
<br />UTILITY VEHICLES FIRE DEPARTMENT CAPITAL
<br />Mr, Jeffrey Hudak, Central Services, advised the Board that on July 14, 2015, bids were received
<br />and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Gates Chevrolet, 636 West McKinley Avenue, Mishawaka, Indiana 46545, in the unit price
<br />amount of $38,702.00 plus $38.00 for Option A, Wiring Provisions (horns /siren); $56.00 for
<br />Option Wiring Provisions (grille lamps, flasher, and speaker /siren); and Options C, CNG Fuel
<br />System in the amount of $9,500.00 for a total purchase price for two vehicles of $96,592.00.
<br />Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be
<br />awarded as outlined above. Mr. Relos seconded the motion, which carried.
<br />AWARD BID — TEN (10) CARDIAC MONITORS/DEMBRILLATORS (FIRE
<br />DEPARTMENT CAPITAL
<br />Assistant Fire Chief Andrew Meyer advised the Board that on July 14, 2015, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Chief Meyer
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Bound Tree Medical, LLC, 5000 Tuttle Crossing Blvd., Dublin, OH 43016, in the unit price
<br />amount of $22,117.51 each price plus Wireless 12 Reception Package at $19,990 and annual
<br />Service and Optional Package at $14,809.80; less Trade -In Amount of $7,500 for a total award
<br />of $248,474.80 for ten (10). In his memo, Chief Meyer noted that Bound Tree did not deduct
<br />their credit of $7,500.00 for the trade -in. Therefore, Mr. Relos made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded
<br />the motion, which carried.
<br />AWARD BID — EQUIPMENT PURCHASE FOR NELLO CORPORATION, PHASE III —
<br />PROJECT NO. 115 -070 (RWDA TIF)
<br />Mr. Mike Carey, Engineering, advised the Board that on July 23, 2015, bids were received and
<br />opened for the above referenced equipment. After reviewing those bids, Mr. Carey
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Alltra Corporation, PO Box 370, 1600 Partridge Rd., Dewey, OK 74029, in the amount of
<br />$595,811.00. Mr. Gilot asked if Nello Corporation had signed off on this bid award. Mr. Michael
<br />Carey, Engineering, stated he requested in an email that they forward a letter on their letterhead,
<br />approving the award to Alltra Corporation as outlined above. Therefore, Mr. Relos made a
<br />motion that the recommendation be accepted and the bid be awarded subject to receipt of a letter
<br />of concurrence from Nello Corporation. Ms. Maradik seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 1 — HILL STREET IMPROVEMENTS PHASE II —
<br />PROJECT NO. 113 -024A (REDA TIF)
<br />Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 1 on
<br />behalf of Rieth -Riley Construction Co., Inc., 25200 SR 23, South Bend, Indiana 46614,
<br />indicating the Final Completion Date be extended ninety (90) days, from July 31, 2015 to
<br />October 31, 2015. The Substantial Completion Date will remain July 31, 2015. Upon a motion
<br />made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 3 — IGNITION PARK INFRASTRUCTURE PHASE 1C—
<br />PROJECT NO. 114 -063A (RWDA TIF)
<br />Mr. Gilot advised that Mr. Dan Jones, Engineering, has submitted Change Order No. 3 on behalf
<br />of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, indicating the contract
<br />amount be increased by $29,967.00 for a new contract sum, including this Change Order, of
<br />$3,787,035.51. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the
<br />Change Order was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO (2),
<br />MORE OR LESS 2015 OR NEWER MID -SIZE FOUR -DOOR SEDAN AUTOMOBILES
<br />(ENGINEERING DEPARTMENT CAPITAL LEASE PRINCIPAL & INTEREST)
<br />In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion
<br />made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved.
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