07/23/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW MEETING JULY 23, 2015 243 Mr. Corbitt Kerr, Engineering, informed the Board that the original developer of this project, Weiss Homes, went bankrupt and Engineering has been negotiating with the bonding company to get the unfinished work done through their Performance Bond. APPROVAL OF PERMIT The following street closure was presented fnr Applicant Description Date/Time Location Motion Carried Urban Non -Residential Block July 25, 2015; Wall St. from Relos/Maradik Adventure Party - Urban Adventure 5:00 a.m. 4:00 Greenlawn Dr, to Games Games 2015 p.m. Zoo Dr. Board members discussed the following item(s) from the agenda. - Proposal — B W Tek, Inc. Lieutenant Chris Voros, Police Department, requested this item be removed from the agenda and he would be going out for quotes, as it was found there are multiple vendors that perform this drug and explosive chemical analysis testing process. - Proposal — Emerson Network Power Mr. Gilot suggested all maintenance contracts for Uninterruptible Power Systems be reviewed as to whether it makes more sense to replace rather than maintain, with most systems having a life expectancy of only five (5) years. - Award Bid — Two, More or Less, Large and Standard, 4x4 Four -Door Utility Vehicles Mr, Jeff Hudak, Central Services, stated he is requesting to award one large vehicle to replace the Fire Department's Safety Officer unit that is worn out, and two standard vehicles to add to the Fire Department EMS fleet for the 911 center emergency transport. Assistant Chief Andrew Meyer noted the addition of the vehicles will reduce costs in the long run, noting that a lead paramedic is required to be on every emergency site, and this will cut that cost, by allowing them to move around; the overall cost of the ambulances will go down. Mr. Gilot suggested they look at allocation of costs to the County the next time the contract is done, since these vehicles will also involve county emergency runs. - Advertise for Bids — Police SUV Vehicles Mr. Hudak stated this is for replacement of two canine division vehicles. Reject Bids and Re -advertise Mr. Hudak stated none of the three (3) bidders could meet the delivery requirements so he consulted with legal and purchasing and they agreed all bids should be rejected and this should be rebid. He added he changed the language for the delivery requirement - Award Bid — Cardiac Defibrillators Assistant Fire Chief Andy Meyer stated he is requesting to award this bid to the lowest responsive bidder, Bound Tree, and has included a bid tab. Mr. George King, Purchasing, noted that there was a math error in Bound Tree's bid that the City corrected, adding the vendor forgot to deduct the trade-in from their total. Opening of Quotes — South Bend Water Works Leak Survey Mr. Ed Herman, Water Works, stated this is a specialized service that takes a trained ear that can hear leaks, it is not something Water Works can do on their own. He stated the current vendor can do ten (10) miles of pipes a day. Mr. Eric Horvath, Director of Public Works, noted the advantage of having an outside group is the technology keeps improving so the City gets the advantages of the latest technology without the expense of upgrading equipment. - Change Order — Hill Street Improvements Mr. Toy Villa, Engineering, stated the tree plantings are the reason for this extension of time request. He stated the Contractor is asking the City not to plant the trees until late fall when they are dormant and the weather has cooled down to prevent risk of damage to the trees. Change Order — Ignition Park Infrastructure, Phase 1 C Mr. Toy Villa, Engineering, stated this Change Order is due to multiple changes being requested. He explained the Board had previously approved the addition of top soil brought in for the project, but they now they are asking to use the soil on site and deduct the top soil that was previously added. He stated they also will be using the sanitary sewer line on site, and installing underground pipes and creating a berm instead of adding a ditch for water runoff storage. He noted they are adding the remobilization of the contractor in order to complete the basin work. He stated the final change is for a lateral to connect Catalyst 2 to the towers on site. He stated when the contractor excavated under the duct bank, they found the previous work didn't encase the concrete, and there is a need to support the duct bank. He explained there is a risk of collapse without fill underneath. Mr. Gilot asked if there are any plans to landscape the berm. Mr. Villa stated there are. He added they will plant trees also. Mr. Horvath stated if the City wasn't