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REGULAR MEETING
<br />JULY 14, 2015. 231
<br />that the Board award the contract to the lowest responsive and responsible bidder Walsh &
<br />Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, in the amount of $100,330.00 in
<br />unit prices per bid for Division A and $134,775.00 in unit prices per bid for Division C.
<br />Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be
<br />awarded as outlined above. Ms. Maradik seconded the motion, which carried.
<br />AWARD BID --- _2.015 CURB & SIDEWALK PROGRAM - PROJECT NO. It 5-069B (MVH)
<br />Ms. Blair Bennett, Engineering, advised the Board that on July 9, 2015, bids were received and
<br />opened for the above referenced project. After reviewing those bids, Ms. Bennett recommended
<br />that the Board award the contract to the lowest responsive and responsible bidder Selge
<br />Construction Company, Inc., 2833 South IIth Street, Niles, Michigan 49120, in the amount of
<br />$245,594.25 in unit prices per bid for Division B. Therefore, Mr. Relos made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded
<br />the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 3 —PRIMARY CLARIFIER REHABILITATION AND
<br />EQUIPMENT UPRADES — PROJECT NO. 111-071 (WASTEWATER CAPITAL AND/OR
<br />2012 SEWER BONDI
<br />Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change
<br />Order No. 3 on behalf of L. D. Docsa & Associates, Inc., 1605 King Highway, Kalamazoo,
<br />Michigan, 49001, indicating a time extension of ninety-eight (98) days. Mr. Gilot noted the
<br />contractor was not able to work due to weather delays beyond their control. He stated future
<br />contract language should be fixed to address the weather conditions. Mr. Murray Miller, Local
<br />Union 645, stated every other contractor was working around the City in February, why was this
<br />one not able to work and why weren't they being given liquidated damages. Mr. Gilot noted it
<br />was the nature of the work being done that couldn't be completed in the extreme weather
<br />conditions, and there was no language in the contract to cover weather conditions, so the City
<br />had no contract language to fall back on. Mr. Jacob Klosinski, Environmental Services, added
<br />the time extension doesn't eliminate the contractor from damages, they will be assessed
<br />liquidated damages. Mr. Gilot agreed, noting even when they are given days, they will still be
<br />assessed big liquidated damages. He added this is not the end of this issue. Upon a motion made
<br />by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 4 — PRIMARY CLARIFIER REHABILITATION AND
<br />EQUIPMENT UPRADES — PROJECT NO. 111-071 WASTEWATER CAPITAL AND/OR
<br />2012 SEWER BOND)
<br />Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change
<br />Order No. 4 on behalf of L. D. Docsa & Associates, Inc., 1605 King Highway, Kalamazoo,
<br />Michigan, 49001, indicating the Contract amount be increased by $4,426.11 for a new Contract
<br />sum, including this Change Order, in the amount of $5,090,853.78 and a time extension of
<br />seventeen (17) days. Upon a motion made by Mr. Relos, seconded by Mr. Pawlowski and
<br />carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 5 — PRIMARY CLARIFIER REHABILITATION AND
<br />EQUIPMENT UPRADES — PROJECT NO. 111-071 (WASTEWATER CAPITAL AND/OR
<br />2012 SEWER BOND)
<br />Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change
<br />Order No. 5 on behalf of L. D. Docsa & Associates, Inc., 1605 King Highway, Kalamazoo,
<br />Michigan, 49001, indicating a time extension of fifty-five (55) days due to inclement weather.
<br />Upon a motion made by Mr. Pawlowski, seconded by Ms. Maradik and carried, the Change
<br />Order was approved.
<br />TABLE APPROVAL OF PROJECT COMPLETION AFFIDAVITS — VACANT AND
<br />ABANDONED HOMES DEMOLITIONS DIVISIONS D E. AND F - PROJECT NO. 114-073
<br />LOSS RECOVERY FUND
<br />Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted the Project Completion
<br />Affidavits on behalf of Indiana Earth, 10343 McKinley Highway, Osceola, IN 46561, for the
<br />above referenced project, indicating a final cost of $345,624.00 for Division D; $449,313.00 for
<br />Division E; and $155,168.00 for Division F. Ms. Maradik made a motion that this item be tabled,
<br />Mr. Relos seconded the motion, which carried.
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