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REGULAR MEETING MAY 26, 2015 167
<br />Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be
<br />awarded as outlined above. Mr. Relos seconded the motion, which carried.
<br />AWARD BIDS AND APPROVE CONTRACTS — 2015 STREET AND SEWER MATERIALS
<br />- PROMPTVv n<nnvr DOA e111,
<br />Mr. Pete Kaminski, Street Department, advised the Board that on May 20, 2015, bids were
<br />received and opened for the above referenced materials. After reviewing those bids, Mr.
<br />Kaminski recommended that the Board award the contracts in unit prices to the lowest
<br />responsive and responsible bidders as follows: American Highway Products, Item Nos. D3
<br />through D72; Bernath dba SealMaster, Item Nos. El through E4; Bit -Mat Products, Item Nos.
<br />A17 through A23; Klink Trucking, Item Nos. Cl through C6 and Gl ; Kuert Concrete, Item Nos.
<br />BI, B2, and B4 through B6; Ozinga Ready Mix Concrete, Item Nos. 133; Rieth- Riley, Al, A4,
<br />Al2, A15, B7, C7, and Dl; Underground Pipe and Valve, Item Nos. D2, and Fl through 174;
<br />Walsh & Kelly, Item Nos. A2 and A3, A6 through All, A13 and A14, A16, and GI. In his
<br />memo, Mr. Kaminski noted that Item No. GI, Delivery, was a tie and they would split that
<br />service between Klink Trucking and Walsh and Kelly, depending on the product to be delivered.
<br />He also noted that American Wire was found non - responsive due to no bid bond submitted. Mr.
<br />Gilot stated due to the number of items and companies, the bid tab would be posted on the City
<br />website with the awards noted. Therefore, Mr. Gilot made a motion that the recommendation be
<br />accepted and the bids be awarded and the contracts approved as outlined above. Ms. Roos
<br />seconded the motion, which carried.
<br />AWARD BID AND APPROVE CONTRACT — HILL STREET IMPROVEMENTS PHASE 11
<br />—PROJECT NO 113 -024A (REDA TIF)
<br />Mr. Roger Nawrot, Engineering, advised the Board that on May 20, 2015, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Mr. Nawmt
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Rieth -Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana 46614, in unit
<br />prices not to exceed $124,101.50. Therefore, Mr. Relos made a motion that the recommendation
<br />be accepted and the bid be awarded and the contract approved as outlined above. Ms. Maradik
<br />seconded the motion, which carried.
<br />REJECT BIDS — WASTEWATER TREATMENT PLANT GRIT AND SCREENINGS
<br />IMPROVEMENTS — PROJECT NO 114 -075 (2012 SEWER BONDS)
<br />In a Memorandum to the Board, Mr. Jacob Klosinski, Environmental Services, requested the
<br />Board reject all bids received for the above referenced project pursuant to IC 36 -1 -124. Mr.
<br />Klosinski stated all bids exceeded the budgeted amount. Therefore, upon a motion by Mr. Gilot,
<br />seconded by Ms. Roos and carried, the Board rejected all bids for the above project.
<br />REJECT BIDS — HOTEL LASALLE RENOVATIONS — PROJECT NOS. 115 -033C 033D
<br />AND 033E (RWDA TIT)
<br />In a Memorandum to the Board, Mr. Michael Carey, Engineering, requested the Board reject all
<br />bids received for the above referenced project pursuant to IC 36- 1- 1.2 -4. Mr. Carey stated all bids
<br />received were non - responsive to the MBE/WBE requirements. He noted they are still reviewing
<br />the bids for Divisions A, B, and F. Therefore, upon a motion by Ms. Roos, seconded by Mr.
<br />Relos and carried, the Board rejected all bids for the above project.
<br />In a Memorandum to the Board, Mr. Matt Chlebowski, Central Services, requested the Board
<br />reject all bids received for the above referenced project pursuant to IC 36- 1 -12 -4. Mr.
<br />Chlebowski stated there were no hinds budgeted for these vehicles because they are considered
<br />more than halfway past their useful life span. Therefore, upon a motion by Ms. Roos, seconded.
<br />by Ms. Maradik and carried, the Board rejected all bids for the above project.
<br />APPROVE CHANGE ORDER NO. 1 — IGNITION PARK INFRASTRUCTURE PHASE 1C —
<br />PROJECT NO 114 -063A (RWDA TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, 46614, indicating the
<br />Contract amount be increased by $3,950.00 for a new Contract sum, including this Change
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