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REGULAR MEETING MAY Y 27,20 4 181
<br />Attorney Cheryl Greene noted that Pyramid Equipment included some exceptions and
<br />clarifications with their bid that would need to be reviewed. Upon a motion made by Mr.
<br />Henthorn, seconded by Ms. Roos and carried, the above Quotations were referred to Solid Waste
<br />for review and recommendation.
<br />REJECTION OF BIDS -- ONE 1 OR MORE 2014 OR NEWER ALL -WHEEL DRIVE SUV
<br />POLICE PATROL VEHICLES
<br />In a Memo to the Board, Mr. Jeff Hudak, Central Services, requested the Board reject all bids
<br />received for the above vehicles due to the fact that the bids had a cut-off date that could not be
<br />met by the City. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Henthorn and
<br />carried, all bids were rejected.
<br />REJECTION OF BIDS — ONE 1 OR MORE 2014 OR NEWER FRONT -WHEEL DRIVE
<br />CARGO VAN
<br />In a Memo to the Board, Mr. Jeff Hudak, Central Services, requested the Board reject all bids
<br />received for the above vehicles due to missing the cut-off dates on two of the bids, and one bid
<br />from O'Daniel Motor Sales, had no bid bond and was found non -responsive. Upon a motion by
<br />Mr. Henthorn, seconded by Ms. Roos and carried, all bids were rejected.
<br />AWARD BID — TWO(2),MORE OR LESS 2014 3/4 TON TWO -WHEEL DRIVE PICK-UP
<br />TRUCKS WITH CNG OPTION WATER WORKS CAPITAL
<br />Mr. Jeff Hudak, Central Services, advised the Board that on March 11, 2014, bids were received
<br />and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Gates Chevy World, 636 West McKinley Ave., Mishawaka, Indiana 46545, in the amount of
<br />$33,731.35 each for a total $67,462.70, Therefore, Mr. Henthorn made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Ms. Roos seconded the
<br />motion, which carried.
<br />AWARD BID — TWO (21, MORE OR LESS 2014 3/, TON TWO -WHEEL DRIVE PICK-UP
<br />TRUCKS PARK DEPARTMENT CAPITAL
<br />Mr. Jeff Hudak, Central Services, advised the Board that on March 11, 2014, bids were received
<br />and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Jordan Motors, Inc., 609 East Jefferson Boulevard, Mishawaka, Indiana 46545 in the amount of
<br />$23,269.00 each for a total $46,538.00. Therefore, Ms. Roos made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Mr. Henthorn seconded
<br />the motion, which carried.
<br />AWARD BID — 2014 CURB & SIDEWALK CONSTRUCTION — PROJECT NO, 114-013
<br />MVH
<br />Mr, Paul South, Street Department, advised the Board that on May 13, 2014, bids were received
<br />and opened for the above referenced equipment. After reviewing those bids, Mr. South
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Premium Concrete Services, Inc., 4331 Pine Creek Road, Elkhart, Indiana 46516 in the of unit
<br />price amounts per bid. Therefore, Ms. Roos made a motion that the recommendation be accepted
<br />and the bid be awarded as outlined above. Mr. Henthorn seconded the motion, which carried.
<br />AWARD QUOTATION — INSTALLATION OF TWO (2) IN -GROUND HOISTS (CENTRAL
<br />SERVICES CAPITAL)
<br />Mr. Jeff Hudak, Central Services, advised the Board that on May 13, 2014, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Mr.
<br />Hudak recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, Ott Equipment Service, Inc., 517 Herriman Court, Noblesville, Indiana 46601, in the
<br />amount of $16,130.99 each for a total of $32,261.98. Therefore, Ms. Roos made a motion that
<br />the recommendation be accepted and the quotation be awarded as outlined above. Mr. Henthorn
<br />seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 1 — VACANT AND ABANDONED HOUSING
<br />DEMOLITIONS (1000 HOMES IN 1000 DAYS) (GENERAL)
<br />Mr. Gilot advised that Toy Villa, Engineering, had submitted Change Order No. 1 on behalf of
<br />Torok Excavating and Demolition, Inc., 825 South Fellows Street, South Bend, Indiana 46601,
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