Amend Ch2 Art1 Addressing Council and Amend Ch2 Art5 Sec2-58 Addressing Requirements of Entities of Municipial Code

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Ordinance Amending Chapter 2 of the SBMC Page 7 Section IIL Chapter 2, Article 5, Section 2-58 , of th~outh Bend Municipal Code shall be amended to read in its entirety as follows: Sec. 2-58 Requirements of All Boards, Commissions and Other Entities. (a) All boards, commissions, committees, and other entities having a person appointed by the Mayor or the Common Council as a part of their membership which is charged with governmenttt'rt:spc3nsii3iiiip-anu'wnYcn'was ~reat~u bj~-operattbn ot-s~tate ~r-ioL•ar>a~~musccbmpry-'-- with the following requirements: (1) File with the Offices of the City Clerk and the Mayor written confirmation of the name of the entity; names of its current members and by who each member was appointed; term of appoint of each member; names of the current officers; mailing address; telephone number; facsimile number; a-mail address; official website if any; and the dates, time and location of all regular meetings. (2) File with the Offices of the City Clerk and the Mayor a copy of its meeting agenda at least forty-eight (48) hours prior to a scheduled meeting consistent with its posting of the same for Indiana Open Door Law compliance. (3) File with the Offices of the City Clerk and the Mayor a copy of the meeting minutes at least ten (10) business days following the meeting held. All boards, commissions, committees and other entities filing minutes may file interim minutes, however once such minutes are approved each such entity must file an accurate set of minutes marked "Official" with the Offices of the City Clerk and the Mayor in a timely manner. (b) Any changes to a board, commission, committee or other entity governed by this section shall be reported to the Office of the City Clerk within five (5) business days of the change taking effect. (c) The Offices of the City Clerk and the Mayor shall keep on file all such agendas and meeting minutes received pursuant to this section for public inspection, but in no event shall such documents be maintained for a period longer than eighteen (18) months. Copies filed with the Offices of the City Clerk and the Mayor are filed for informational purposes only and shall not be considered official copies which are required to be maintained by each such entity pursuant to the Indiana Open Door Law. (d) Compliance with this section shall be undertaken by the standing committee having overall jurisdiction over such entity. Section IV. This ordinance shall be in full force and effect from and after its passage by the Common Council and approval by the Mayor. ~~ Member of the Common Cou it 1st READING 3 - ~ Z~01 PUBLIC HEARING `{-q-01 QS 0.~+^G"~~ 3rd READING ~_R-0\ 0.S GCw~2~?~~ NOT APPROVED REFERRED PASSED y~~~ c1 0.vn.Q,~~~ ~i(ed to Clerk's office APB 1 ~ 2001 l.ORBTlA J. tri1DA CITYCLERS(, 80. BEIJD.iAJ.