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REGULAR MEETING
<br />MARCH 11, 2014 91
<br />4. Part C — Aggregate Materials: Klink Trucking, Inc.
<br />5. Part D — Sewer Materials: All covers and frame items: Underground Pipe & Valve, Inc.
<br />6. Part D — Sewer Materials: All manhole riser items: American Highway Products
<br />7. Part F — Snow Removal Materials: Curved double bevel underbody blade, western pro
<br />plus blade and buyer snow dogg blades: American Wire Rope & Sling
<br />8. Part F — Snow Removal Materials: All Curved single bevel blades: Underground Pipe &
<br />Valve
<br />Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be
<br />awarded, in unit bid prices, as outlined above. Mr. Relos seconded the motion, which carried.
<br />EXTEND BID AWARD — ONE (1) OR MORE 2013 OR NEWER, VACUUM AIR STREET
<br />SWEEPER 2014 SEWERS CAPITAL PRINCIPAL AND INTEREST
<br />In a letter to the Board, Mr. Matt Chlebowski, Central Services, requested permission to
<br />purchase one (1) additional new vacuum air street sweeper through the March 12, 2013 bid
<br />award to Brown Equipment Company, Inc. Mr. Chlebowski included with his letter a copy of the
<br />original bid specs that state the successful bidder shall guarantee the bid price for a minimum of
<br />twelve (12) months from the bid award date and the City reserves the right to purchase up to two
<br />(2) additional sweepers at this price. Mr. Chlebowski noted this purchase is $232,230.00, which
<br />is $700.00 less than the original purchase due to not requiring full width vacuum nozzles. Upon a
<br />motion by Ms. Roos, seconded by Mr. Relos and carried, the extension of the bid award was
<br />approved as outlined above.
<br />AWARD QUOTATION — NIMTZ PARKWAY STREETLIGHT REPLACEMENT (AIRPORT
<br />TIF)
<br />Mr. Paul South, Street Department, advised the Board that on February 28, 2014, quotations
<br />were received and opened for the above referenced project. After reviewing those quotations,
<br />Mr. South recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, All -Phase Electric Supply, 1385 North Bendix Drive, South Bend, Indiana
<br />46628, in the unit amount of $838.00 each. Therefore, Mr. Relos made a motion that the
<br />recommendation be accepted and the quotation be awarded as outlined above. Ms. Roos
<br />seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 2 — PRIMARY CLARIFIER REHABILITATION AND
<br />EQUIPMENT UPGRADES — PROJECT NO. 111 -071 WASTEWATER CAPITAL
<br />Mr. Gilot advised that Jacob Klosinski, Environmental Services, has submitted Change Order
<br />No. 2 on behalf of L. D. Docsa Associates, Inc., 1605 King Highway, Kalamazoo, Michigan
<br />49001, indicating the Contract amount be increased by $11,629.97 for a new Contract sum,
<br />including this Change Order, in the amount of $5,086,427.67. Upon a motion made by Ms. Roos,
<br />seconded by Mr. Henthorn and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 2 — SOUTH BEND FIRE DEPARTMENT TRAINING
<br />CENTER —PROJECT NO. 111 -017 EMS CAPITAL
<br />Mr. Gilot advised that Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of
<br />Ziolkowski Construction, Inc., 4030 Ralph Jones Drive, South Bend, Indiana 46628, indicating
<br />the Contract amount be increased by $51,323.00 for a new Contract sum, including this Change
<br />Order, in the amount of $2,693,222.00. Upon a motion made by Ms. Roos, seconded by Mr.
<br />Relos and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 — VACANT AND ABANDONED HOUSING
<br />DEMOLITIONS 1000 HOMES IN 1000 DAYS)
<br />Mr, Gilot advised that Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of
<br />Jackson Trucking and Excavating, 9067 W 100 North, Kewanna, Indiana 46939, indicating the
<br />Contract term be extended by twelve (12) days for a new completion date of July 12, 2014. Ms.
<br />Greene noted this increase in time was due solely to the weather conditions. Upon a motion
<br />made by Ms. Roos, seconded by Mr. Henthorn and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 — VACANT AND ABANDONED HOUSING
<br />DEMOLITIONS 1000 HOMES IN 1000 DAYS
<br />Mr. Gilot advised that Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of
<br />Pelley Excavating, 1990 Progressive Drive, Niles, Michigan 49120, indicating the Contract
<br />amount be increased by $800.00 for a new Contract sum, including this Change Order, in the
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