01/29/2014 Board of Public Works Minutes

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REGULAR MEETING JANUARY 29, 2014 12 Order, in the amount of $3,752,633.37. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — PINHOOK WATER TREATMENT PLANT EFFICIENCY IMPROVEMENTS — PROJECT NO, 112 -062 2012 WATER BOND Mr. Gilot advised that Mr. John Wiltrout, Water Works, has submitted Change Order No. 3 on behalf of LD Docsa Associates, Inc., 1605 King Highway, Kalamazoo, Michigan 49001, indicating the contract amount be increased by $23,349.07 for a modified contract sum, including this Change Order, in the amount of $3,340,396.41, and an extension of two (2) weeks until March 14, 2014. Upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried, the Change Order and time extension were approved as outlined above. APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — EAST BANK SEWER SEPARATION PHASE 4 — PROJECT NO. 112 -041 (2012 SEWER BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 (Final) on behalf of Selge Construction Co., Inc., 2833 South I I'h Street, Niles, Michigan 49120, indicating the contract amount be decreased by $180,628.22 for a modified contract sum, including this Change Order, of $2,556,694.04. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $2,556,694.04. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, Change Order No. 3 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — TREE REMOVAL — 2013 CURB AND SIDEWALK PROGRAM - PROJECT NO. 113 -011A (MVH) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of KC Tree, Inc., 1320 Third Street, Osceola, Indiana 46561, for the above referenced project, indicating a final cost of $27,600.00. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2014 TRUCKING OF BELT - PRESSED BIOSOLIDS FOR LAND APPLICATION — ORGANIC RESOURCES, CONTRACTUAL SERVICES /OTHER) In a memorandum to the Board, Mr. Jacob Klosinski, Division of Environmental Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2014 STREET AND SEWER MATERIALS — PROJECT NO 114 -004 (MVH) In a memorandum to the Board, Mr. Paul South, Street Department, requested permission to advertise for the receipt of bids for the above referenced materials. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2014 MANHOLE REHABILITATION— PROJECT NO. 114 -003 SEWAGE DEPRECIATION In a memorandum to the Board, Mr. Paul South, Street Department, requested permission to advertise for the receipt of bids for the above referenced project. Ms. Greene stated she had reviewed and suggested changes to the specifications to open up the bidding and make it more competitive. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. ADOPT RESOLUTION NO. 03 -2014 — A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF WORKS RATIFYING AN AGREEMENT WITH PNC BANK FOR EXTENSION OF CREDIT AND INCUMBENCY CERTIFICATE Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Board of Works adopted Resolution No. 03 -2014, ratifying an agreement with PNC to establish credit for the use of Visa purchasing cards in the City of South Bend's accounts payables department in the amount of $1,500,000.00. Mr. George King, Purchasing, noted the City will receive substantial rebates from purchases made with these cards.