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REGULAR MEETING JANUARY 29, 2014 12
<br />Order, in the amount of $3,752,633.37. Upon a motion made by Ms. Roos, seconded by Mr.
<br />Relos and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 3 — PINHOOK WATER TREATMENT PLANT
<br />EFFICIENCY IMPROVEMENTS — PROJECT NO, 112-062 2012 WATER BOND
<br />Mr. Gilot advised that Mr. John Wiltrout, Water Works, has submitted Change Order No. 3 on
<br />behalf of LD Docsa Associates, Inc., 1605 King Highway, Kalamazoo, Michigan 49001,
<br />indicating the contract amount be increased by $23,349.07 for a modified contract sum,
<br />including this Change Order, in the amount of $3,340,396.41, and an extension of two (2) weeks
<br />until March 14, 2014. Upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried,
<br />the Change Order and time extension were approved as outlined above.
<br />APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />— EAST BANK SEWER SEPARATION PHASE 4 — PROJECT NO. 112-041 (2012 SEWER
<br />BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 (Final) on
<br />behalf of Selge Construction Co., Inc., 2833 South I I'h Street, Niles, Michigan 49120, indicating
<br />the contract amount be decreased by $180,628.22 for a modified contract sum, including this
<br />Change Order, of $2,556,694.04. Additionally submitted was the Project Completion Affidavit
<br />indicating this new final cost of $2,556,694.04. Upon a motion made by Ms. Roos, seconded by
<br />Mr. Relos and carried, Change Order No. 3 (Final) and the Project Completion Affidavit were
<br />approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — TREE REMOVAL — 2013 CURB AND
<br />SIDEWALK PROGRAM - PROJECT NO. 113-011A (MVH)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Affidavit on behalf of KC Tree, Inc., 1320 Third Street, Osceola, Indiana 46561, for the above
<br />referenced project, indicating a final cost of $27,600.00. Upon a motion made by Ms. Roos,
<br />seconded by Mr. Relos and carried, the Project Completion Affidavit was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2014
<br />TRUCKING OF BELT -PRESSED BIOSOLIDS FOR LAND APPLICATION — ORGANIC
<br />RESOURCES, CONTRACTUAL SERVICES/OTHER)
<br />In a memorandum to the Board, Mr. Jacob Klosinski, Division of Environmental Services,
<br />requested permission to advertise for the receipt of bids for the above referenced project.
<br />Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above
<br />request was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2014 STREET
<br />AND SEWER MATERIALS — PROJECT NO 114-004 (MVH)
<br />In a memorandum to the Board, Mr. Paul South, Street Department, requested permission to
<br />advertise for the receipt of bids for the above referenced materials. Therefore, upon a motion
<br />made by Mr. Relos, seconded by Ms. Roos and carried, the above request was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2014
<br />MANHOLE REHABILITATION— PROJECT NO. 114-003 SEWAGE DEPRECIATION
<br />In a memorandum to the Board, Mr. Paul South, Street Department, requested permission to
<br />advertise for the receipt of bids for the above referenced project. Ms. Greene stated she had
<br />reviewed and suggested changes to the specifications to open up the bidding and make it more
<br />competitive. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried,
<br />the above request was approved.
<br />ADOPT RESOLUTION NO. 03-2014 — A RESOLUTION OF THE CITY OF SOUTH BEND
<br />BOARD OF WORKS RATIFYING AN AGREEMENT WITH PNC BANK FOR EXTENSION
<br />OF CREDIT AND INCUMBENCY CERTIFICATE
<br />Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Board of Works
<br />adopted Resolution No. 03-2014, ratifying an agreement with PNC to establish credit for the use
<br />of Visa purchasing cards in the City of South Bend's accounts payables department in the
<br />amount of $1,500,000.00. Mr. George King, Purchasing, noted the City will receive substantial
<br />rebates from purchases made with these cards.
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