01/29/2014 Board of Public Works Minutes

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AGENDA REVIEW SESSION JANUARY 23 2014 11 job; this is not besmirching his reputation. He noted the Board lowered the damages substantially to $3,000.00 and Mr. Boettcher may want to go back to his subs and recover his penalty. Mr. Potts stated it is true that the buck stops here and he has some responsibility for his subs. Mr. Boettcher stated he appreciates what the Board has done for him. As mentioned before, he had to use a certain supplier as deemed by the contract to build the lift station. He stated he was given a date for the lift station to arrive and scheduled his work thirty (30) days prior to the 16t" or 17'h of August. He explained the actual contract started effective March and he could have started earlier, but would have had an eighty (80) day wait for the equipment. His schedule had to be based on that. Mr. Boettcher noted it took 132 days for arrival of the station, which left him thirty -three (33) days to install it Mr. Gilot stated the Board felt that the delay in the shop drawings caused the delay. Mr. Boettcher stated you're correct; they should have been turned around faster. He added it was the supplier who caused the delay. Mr. Gilot stated you are still the prime contractor; you should have gone to the supplier and complained, adding they should make up the $3,000.00 to you. Mr. Boettcher agreed, noting even Mr. Klosinski pursued them weekly, questioning why it wasn't being turned around. Mr. Boettcher noted they should have been right the first time. He added he understands the Board's position, but he doesn't think he should be penalized for this. Mr. Potts explained what John wants to tell you is he doesn't feel he should be culpable and his reputation is his concern. Ms. Greene stated the Board went on the record at their last meeting in regards to his good reputation and quality of work; that was not the issue. Mr. Horvath stated the City will talk to the subcontractor about building time into the contract for getting their work done. Mr. Boettcher and Mr. Potts thanked the Board for allowing them to convey their feelings. No other business came before the Board. The meeting adjourned at 11: 57 a.m. BOARD OF PUBLIC WORKS Gary A. Gilpt, Member E. 1 ebos, Member 9vid P. Relos, Member Linda M. Martin, CIe k ratrick M. Henthorn, Member REGULAR MEETING JANUARY 29 2014 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Wednesday, January 29, 2014, by Board President Gary A. Gilot, with Board Members Kathryn E. Roos, David P. Relos, and Patrick M. Henthorn present. Board Member Brian Pawlowski was absent. Also present was Board Attorney Cheryl Greene and Board of Works Clerk, Linda Martin. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Minutes of the Agenda Review Meeting of January 9, 2014; the Regular Meeting of January 14, 2014 and the Claims Review Meetings of the Board held on January 7 and January 21, 2014 were approved. APPROVE CHANGE ORDER NO. 2 — MAIN STREET /LAFAYETTE BOULEVARD CONNECTOR FROM IRELAND ROAD TO CHIPPEWA ROAD — PROJECT NO. 110 -058B SSDA TIF Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Rieth Riley Construction Co., Inc. , PO Box 1775, South Bend, Indiana, indicating the contract amount be increased by $12,764.91 for a modified contract sum, including this Change