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10/08/13 Board of Public Works Minutes
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10/08/13 Board of Public Works Minutes
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Board of Public Works
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Minutes
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10/8/2013
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REGULAR MEETING OCTOBER 8, 2013 300 <br />Mr. Mecham requested the Board move this request up on the agenda due to the presence of the <br />petitioner and his attorney. Mr. Gilot indicated that the Board previously reviewed and tabled the <br />request of Mr. Jeffery Logan to vacate the above referenced alley to allow for review of the <br />fature urbanism plans for this area and if trash removal would be adversely affected. Mr. Mike <br />Mecham stated he visited the site and the alley is unimproved with grass and weeds overgrown. <br />He noted trash removal would be on the north/south alley, which all residents border also. Mr. <br />Mecham stated this alley has no apparent purpose. Mr. Gilot asked Mr. Logan if he was aware <br />that he would receive half of the property and the adjacent property owner would receive the <br />other half. He questioned Mr. Logan on whether the other property owner approved of the <br />request to vacate the alley, noting the Common Council had the final approval authority and <br />would not approve this request without all affected property owner's approval. Mr. Ernest Galos <br />stated he was present to represent the petitioner. He informed the Board that the adjacent <br />property was owned by a grocery store and he believed they would like to see the vacation <br />approved also, but his client would secure their approval prior to submittal to the Council. Mr. <br />Galos noted that Mr. Logan would like to purchase or acquire their half also. Mr. Mecham added <br />the vacation would not land lock any other property owners. Therefore, Mr. Relos made a motion <br />recommending approval of the request for vacation subject to the petitioner obtaining a letter of <br />agreement from the affected neighbors. Mr. Gilot seconded the motion which carried. Ms. <br />Greene suggested Mr. Logan speak with his Councilman, Oliver Davis to help facilitate the <br />vacation. <br />BOARD MEMBER EXCUSED <br />Board member Michael Mecham excused himself from the Board meeting at 10:10 a.m. <br />AWARD BID — ONE (1) MORE OR LESS, 2013 OR NEWER COMBINATION JET <br />RODDER/VACUUM MACHINE WITH CAB AND CHASSIS (2013 SEWER DEPARTMENT <br />CAPITAL) <br />Matt Chlebowski, Central Services, advised the Board that on July 19, 2013, bids were received <br />and opened for the above referenced equipment. After reviewing those bids, Mr. Chlebowski <br />recommended that the Board award the contract to the most responsive and responsible bidder, <br />Brown Equipment Co., Inc., 10603 Majic Port Lane, Fort Wayne, Indiana 46899, in the amount <br />of $309,680.00. In his memo to the Board, Mr. Chlebowski stated that the two low bids were <br />rejected as non - responsive to the bid specifications. One bidder, Best Equipment, was non- <br />responsive in thirteen (13) categories, two of which are critical. The other low bidder, <br />Southeastern Equipment, did not meet the specifications in eight (8) areas, five (5) of which are <br />critical. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be <br />awarded and the contract approved as outlined above. Mr. Neal seconded the motion, which <br />carried. <br />AWARD BID — ONE (1) 2013 OR NEWER ASPHALT HOT BOX (2013 STREET <br />DEPARTMENT CAPITAL) <br />Mr. Jeff Hudak, Central Services, advised the Board that on September 24, 2013, bids were <br />received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak <br />recommended that the Board award the contract to the lowest responsive and responsible bidder <br />W.A. Jones Truck Bodies & Equipment, 1171 S. Williams Drive, Columbia City, Indiana 46725, <br />in the amount of $24,942.00. Mr. Neal questioned whether the agenda was correct stating 2014 <br />Capital. Mr. Gilot confirmed that funding source was on the request from Mr. Hudak. Therefore, <br />Mr. Neal made a motion that the recommendation be accepted and the bid be awarded as <br />outlined above, subject to confirmation of 2013 or 2014 Capital funding. Mr. Relos seconded the <br />motion, which carried. <br />REJECT BIDS — LEAD BASED PAINT REMOVAL AND ASBESTOS REMEDIATION — <br />PROJECT NO. 113 -031 (AEDA TIF) <br />In a memorandum to the Board, Mr. Toy Villa, Engineering, requested permission to reject all <br />bids for the above referenced project. He noted that two bids were non- responsive to the bid <br />specifications and the remaining bids were over budget. Mr. Gilot stated they are looking at re- <br />advertising each of these separately. He noted that Ivy Tower is the largest building in the State <br />of Indiana to bid asbestos remediation and lead paint removal and there are some risks to get to <br />the areas to do the work and that may have been considered and padded into the bids. Mr. Gilot <br />stated they are also discussing the possibility of bidding smaller areas as a pilot for testing to see <br />how the work goes. He added they would remove the risks to make access easier and hopefully <br />reduce the cost of the bids. A representative from Interstate Environmental was present and <br />
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