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REGULAR MEETING SEPTEMBER 10 2013 263
<br />OPENING OF BIDS — TEN OR MORE OR LESS RADIO FREQUENCY
<br />IDENTIFICATION JRFI_ _D) ONBOARD SYSTEMS FOR WASTE AND RECYCLING
<br />VEHICLES — SOLID WASTE
<br />This was the date set for receiving and opening of sealed bids for the above referenced project.
<br />The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-
<br />County News, which were found to be sufficient. Linda Martin, Clerk of the Board, informed
<br />him there were no bids. Mr. Gilot stated the law allows for Solid Waste to go to the open market
<br />to purchase the RFID systems since no bids were received after a request for bids was advertised.
<br />RESCIND AWARD AND RE -AWARD BID — SALE OF ABANDONED VEHICLES
<br />In a letter to the Board, Ms. Kathy Eli, Code Enforcement, advised the Board that on August 13,
<br />2013, bids were received and opened for the above referenced vehicles and awarded to the
<br />highest responsive and responsible bidders. In her letter, Ms. Eli informed the Board that one of
<br />those bidders, Halton West, was awarded a 2005 silver Chevrolet Uplander for $700.00; however
<br />they have now rescinded their bid offer. Ms. Eli is requesting the Board now award the vehicle to
<br />the next highest bidder, Terry's Auto Salvage, in the amount of $365.00. Therefore, Ms. Roos
<br />made a motion that the recommendation be accepted and the bid award be rescinded to Halton
<br />West and awarded to Terry's Auto Salvage as outlined above. Mr. Relos seconded the motion,
<br />which carried. Mr. Gilot asked Mr. Meteiver if Legal would consider a policy on the
<br />consequences of rescinding a bid in these circumstances, suggesting a restriction for a length of
<br />time on which the bidder can bid on future vehicles. He noted this has happened before.
<br />AWARD QUOTATION AND APPROVE CONTRACT — EAST BANK STORM OUTFA.LL
<br />EROSION REPAIR —PROJECT NO, 113 -019B 2011 SEWER BOND
<br />Mr. Patrick Henthorn, Engineering, advised the Board that on August 27, 2013, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Mr.
<br />Henthorn recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Landmark Landscaping, 10882 McKinley Highway, Osceola, Indiana 46561,
<br />in the amount of $13,587.00. Therefore, Ms. Roos made a motion that the recommendation be
<br />accepted and the quotation be awarded and the contract approved as outlined above. Mr.
<br />Mecham seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 1 — STUDEBAKER PLAZA ADJACENT TO THE
<br />CITIZEN'S BANK AND TRUST — PROJECT NO. 113 -007 SBDCA
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Majority Builders, 62900 US 31 South, South Bend, Indiana 46614, indicating the contract
<br />amount be decreased by $11,384.00 for a modified contract sum, including this Change Order, in
<br />the amount of $306,711.52. Upon a motion made by Ms. Roos, seconded by Mr. Relos and
<br />carried, the Change Order was approved. Mr. Gilot requested the Clerk thank Mr. Villa on behalf
<br />of the Board, noting a decrease such as this doesn't happen without him and his inspectors being
<br />on top of the project.
<br />APPROVE CHANGE ORDER NO. I — 2013 MANHOLE REHABILITATION — PROJECT
<br />NO. 112 -053 SEWER CAPITAL
<br />Mr. Gilot advised that Mr. Paul South, Division of Transportation, has submitted Change Order
<br />No. I on behalf of Monoform of Indiana and Southern Michigan, P.O. Box 466, South Bend,
<br />Indiana 46624, indicating the contract amount be increased by $241,920.00 for a modified
<br />contract sum, including this Change Order, in the amount of $1,497,600.00 for the addition of
<br />thirty -six (36) emergency manhole repairs along State Road 23. Upon a motion made by Mr.
<br />Mecham, seconded by Ms. Roos and carried, the Change Order was approved. Mr. Gilot noted
<br />this increase is an attempt to save the public another disruption on this road by taking care of bad
<br />manholes while the State has the road torn up. Mr. Mecham stated the City inspected all of the
<br />manholes along this route and found deterioration. They felt it appropriate to do the work now
<br />while the State had the road torn up, rather than go back later in the year and tear the road up
<br />again.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — DEMOLITION OF RUM VILLAGE
<br />WELL HOUSE NO. 1 — PROJECT NO 113 -017 (WATER WORKS)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Affidavit on behalf of Jackson Trucking & Excavating, 9067 West 100 N, Kewanna, Indiana
<br />46939, for the above referenced project, indicating a final cost of $6,500.00. Upon a motion
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