09/10/13 Board of Public Works Minutes

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REGULAR MEETING SEPTEMBER 10, 2013 264 made by Ms. Roos, seconded by Mr. Mecham and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — IGNITION PARK PHASE IB MASS GRADING —PROJECT NO. 112 -072 (AEDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Selge Construction Co., Inc., 2833 South I1'h Street, Niles, Michigan 49120, for the above referenced project, indicating a final cost of $381,593.36. Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — HILL STREET IMPROVEMENTS NORTHEAST NEIGHBORHOOD -- PROJECT NO. 113 -024 NNDA TIF In a memorandum to the Board, John Engstrom, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the above request to advertise was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — SOUTH BEND FIRE DEPARTMENT TRAINING CENTER INTERIOR AND EXTERIOR BURN PROPS — PROJECT NO 111 -017A 2013 EMS CAPITAL In a memorandum to the Board, Todd Skwarcan, Fire Department, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -- OLIVE WELL FIELD GRANULAR ACTIVATED CARBON RECONDITIONING OR REPLACEMENT — PROJECT NO. 113 -040 (WATER WORKS LOSS RECOVERY FUND In a memorandum to the Board, John Wiltrout, Water Works, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the above request was approved. Mr. Gilot noted the ad should state reconditioning or replacement. Eric Horvath, Public Works Director, agreed noting he would like to look at both costs. He suggested the bids should be opened on October 22, 2013. APPROVE TITLE SHEET— SAGE ROAD AND POPPY ROAD LIFT STATION MODIFICATIONS — PROJECT NO. 113 -039 ENVIRONMENTAL SERVICES CONTRACTUAL SERVICES) Mr. Gilot advised that the Title Sheet for the above referenced project was being presented at this time for execution. Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the above referenced Title Sheet was approved and signed. PUBLIC HEARING ON RESOLUTION NO. 51 -2013 - CONFIRMING ACQUISITION OF A TEMPORARY INTEREST IN PROPERTY IN THE CITY OF SOUTH BEND, INDIANA — FELLOWS STREET CORRIDOR Mr. Gilot stated this is the date advertised for the Hearing of Resolution No. 51 -2013, Confirming Acquisition of a Temporary Interest in Property in the City of South Bend, Indiana, the Fellows Street Corridor. Mr. Meteiver stated the Public Hearing should be to hear anybody present wanting to speak against or for the acquisition. He noted the City needs this temporary easement for grading in conjunction with a sidewalk project going on in this location. Mr. Meteiver stated there are some inconsistencies in the platting of this property and they are unable to determine ownership. He stated this is one lot between two platted lots, and the actual development of lots indicates this inconsistency was not known, but it appears it was intended to be an access into the golf course. Mr. Gilot opened the Public Hearing asking if there was anybody present wishing to speak either for or against the temporary easement. Nobody was present to speak. Mr. Gilot closed the Public Hearing. BOARD MEMBER JOINS MEETING IN PROGRESS Board member Mark Neal joined the meeting in progress at 9:43 a.m. ADOPT RESOLUTION NO. 51 -2013 — CONFIRMING ACQUISITION OF A TEMPORARY INTEREST IN PROPERTY IN THE CITY OF SOUTH BEND, INDIANA — FELLOWS STREET CORRIDOR