09/10/13 Board of Public Works Minutes

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AGENDA REVIEW SESSION SEPTEMBER 5, 2013 262 Mr. Paul South, Director of Streets, informed the Board that this Change Order is for thirty -six (36) additional manholes found during sewer cleaning that need repair. He noted the City has an opportunity to use INDOT's State Road 23 closure to do the work. Mr. Horvath concurred, noting that half of the manholes are located on State Road 23 and the City would have to tear up the street later if they don't do it now while it's closed for construction by INDOT. Mr. Horvath added that the costs are the same unit prices as awarded previously. He requested Mr. South just verify the funding is there. Mr. Horvath noted there are a lot of good things being done in conjunction with INDOT's work. - Rescind and Re -Award Bid - Abandoned Vehicles Ms. Roos questioned whether this bidder can rescind their winning vehicle bid without penalties. Ms. Greene stated there was an attempt to create rules regarding the rescinding of bids on Abandoned Vehicles years ago, but she didn't think it was ever finalized. She explained the attempt was to ban bidders who failed to complete the process of purchasing the vehicles awarded to them from participating in future vehicle bids for a period of one year. She stated she would look into what was done in the past and try to get the policy finalized. Procession - Bike Michiana Coalition Ms. Roos questioned the comment from the Police Department requiring that participants stay on the walkway, noting bikes are not allowed on sidewalks. She asked what the route was. Ms. Martin stated their route is almost completely in the county. She added they also they have not received permission from the Park Department for the use of Pinhook Pavilion, which is one stop on their route. - Residential Block Party - Washington Street The Board discussed the addition of a request for a block party on Washington Street and the potential problems of blocking traffic on such a major thoroughfare. It was recommended that the party submitting the request use one of the side streets adjoining Washington Street instead. Mr. Mecham stated that traffic counts in this area indicated that during the business week there are approximately 3,000 vehicles using this route. He added that on the weekend it would be considerably less, as this is a direct route into the business district. Mr. Mecham noted that 3,000 vehicles is not a substantial number. No other business came before the Board. The meeting adjourned at 11:44 a.m. BOARD OF PUBLIC WORKS hk�_ 4kk Lam• Gary A. Gilot, President Michael C. Mecham, Member l David P. Relos, Member Kathryn E. Roos, Member w D Mark W. Neal, Member -Em la M. Martin, Cftrk REGULAR MEETING SEPTEMBER 10 2013 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, September 10, 2013, by Board President Gary A. Gilot, with Board Members Kathryn Roos, Michael Mecham, and David Relos present. Board member Mark Neal was absent. Also present was Attorney Larry Meteiver. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Professional Services Agreement with AECOM, and a Public Hearing on Resolution No. 51 -2013. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Minutes of the Agenda Session Meeting of August 22, 2013, the Regular Meeting of August 27, 2013, and the Claims Review Meeting of September 3, 2013 were approved.