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REGULAR MEETING
<br />JUL 19,2013 210
<br />bid be awarded and the contract approved as outlined above. Mr. Neal seconded the motion,
<br />which carried.
<br />AWARD BIDS AND APPROVE CONTRACTS - JANITORIAL SUPPLIES USER
<br />DEPARTMENTS)
<br />Ms. Toni Laisure, Central Services, advised the Board that on June 11, 2013, bids were received
<br />and opened for the above referenced supplies. After reviewing those bids, Ms. Laisure
<br />recommended that the Board award the contract to the lowest responsive and responsible bidders
<br />in unit prices as follows:
<br />Com an
<br />Kabelin
<br />Sections
<br />Section 1 Chemicals
<br />Item LS)
<br />18, 22, 24 -26, 28 -31
<br />Section 2 Su plies
<br />46, 49, 52 -55, 57, 73, 74
<br />Section 4 Liners
<br />87
<br />Sanco
<br />Section 2 Supplies
<br />67,68
<br />Section 3 Paper
<br />78,79
<br />Central Pol
<br />Section 3 Paper
<br />75, 80, 82
<br />Section 4 Liners
<br />89
<br />All American Poly
<br />Section 4 Liners
<br />83, 84, 85, 86
<br />South Bend
<br />Chemical
<br />Section 2 Supplies
<br />35, 37 -39, 56, 58, 60
<br />Section 4 Liners
<br />88
<br />HP Products
<br />Sectionl Chemicals
<br />1 -17, 19 -21, 23, 27, 32 -34
<br />Section 2 Supplies
<br />36, 40 -45, 47, 48, 50, 51, 59, 61-66,69- 71
<br />Section 3 Paper
<br />76, 77, 81
<br />Mr. George King, Purchasing, stated this bid is divisible and is being divided between six (6)
<br />companies, three (3) of which are WBE businesses. He noted the percentages going to WBE
<br />businesses include HP Products, 42 %; Kabelin, 16 %; and Sanco, 9 %. Therefore, Mr. Neal made
<br />a motion that the recommendation be accepted and the bids be awarded and the contracts
<br />approved as outlined above. Mr. Relos seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 1 - EAST BANK SEWER SEPARATION PHASE 4 -
<br />PROJECT NO. 112 -041 2012 SEWER BOND
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Selge Construction Co., Inc., 2833 South I1`' Street, Niles, Michigan, 49120, indicating the
<br />contract amount be increased by $24,295.00, plus a four day extension, for a modified contract
<br />sum, including this Change Order, in the amount of $2,640,365.26. Upon a motion made by Mr.
<br />Neal, seconded by Mr. Mecham and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 5 - MEMORIAL HOSPITAL FA ADE - PROJECT NO.
<br />112 -018 MEDICAL TIM
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 5 on behalf
<br />of Holladay Construction Group, 227 South Main Street, Suite 200, South Bend, Indiana 46601,
<br />indicating the contract amount be increased by $2,750.00 for a modified contract sum, including
<br />this Change Order, in the amount of $872,720.00. Upon a motion made by Mr. Relos, seconded
<br />by Mr. Neal and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 FINAL AND PROJECT COMPLETION AFFIDAVIT
<br />- IGNITION PARK LOT 4 SITE IMPROVEMENTS - PROJECT NO. 112 -025A AEDA TIF
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I (Final) on
<br />behalf of C &E Excavating, Inc., 53767 County Road 9, Elkhart, Indiana 46514, indicating the
<br />contract amount be decreased by $9,627.76 for a modified contract sum, including this Change
<br />Order, of $122,789.09. Additionally submitted was the Project Completion Affidavit indicating
<br />this new final cost of $122,789.09. Upon a motion made by Mr. Mecham, seconded by Mr. Neal
<br />and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved.
<br />APPROVE RE UEST TO ADVERTISE FOR THE RECEIPT OF BIDS --- SALE OF
<br />ABANDONED VEHICLES
<br />Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale
<br />of approximately twelve (12) abandoned vehicles, which are being stored at Super Auto Salvage
<br />Corporation, 201 West Sherwood, South Bend, Indiana. It was noted that all vehicles have been
<br />stored more than fifteen (15) days, identification checks have been run for auto theft, and the
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