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REGULAR MEETING JULY 9 2013 209
<br />Upon a motion made by Mr. Gilot, seconded by Mr. Mecham and carried, the above proposals
<br />were referred to the review committee for review and recommendation.
<br />APPROVE SPECIAL PURCHASE — DIGITAL ALLY
<br />Lieutenant Chris Voros, Police Department, stated this request is for a sole source purchase from
<br />Digital Ally of eighteen (18) Digital Ally DVM500 Plus in -car video cameras and monitoring
<br />software compatible with current equipment for new Police vehicles. He noted this is the same
<br />system as purchased the last three (3) years. Mr. Neal questioned how many vehicles currently
<br />have this technology. Lt. Voros stated approximately eighty (80) vehicles. He noted the contract
<br />provided is Digital Ally's standard contract and he has asked them to forward a new one with the
<br />City's Legal Department changes. Ms. Greene confirmed the equipment is compatible with
<br />current equipment at a comparable price. Mr. Neal noted the amount on the agenda of
<br />$87,815.00 was different from the amount in the contract of $88,355.00. Ms. Martin stated she
<br />was notified the agenda amount did not include shipping costs. Therefore, upon a motion by Mr.
<br />Relos, seconded by Mr. Neal and carried, the special purchase was approved as outlined above,
<br />subject to Legal's changes and in the corrected amount of $88,355.00.
<br />RELEASE OF CITY'S EASEMENTS FOR ALLEY VACATIONS IN THE NEW FIRE
<br />TRAINING FACILITY AREA BOUNDED BY SAMPLE STREET HIGH STREET AND
<br />PENN CENTRAL RAILROAD
<br />In a memorandum to the Board, Mr. Michael Mecham, asked that the above referenced
<br />easements be released for the purpose of building the new Fire Department training facility. Mr.
<br />Mike Danch, Danch, Harper & Associates, Inc., stated he is requesting the Board release the
<br />City's easements in those alleys the Board previously approved vacating for the new Fire
<br />Training Center that don't have utility easements. He explained the alleys with utility easements
<br />will remain. Mr. Danch noted even if there were utilities in the alleys being released, he would
<br />work through the easements with the utility companies. Mr. Danch explained releasing the
<br />easements will allow them to move through the plat process. Mr. Gilot stated the Board cannot
<br />release the easements until the utility companies have released their utility easement. Therefore,
<br />upon a motion made by Mr. Relos, seconded by Mr. Mecham, and carried, the above referenced
<br />release of easements was approved subject to the release of utility easements.
<br />FAVORABLE RECOMMENDATION - PETITION TO VACATE THE EAST/WEST ALLEY
<br />BETWEEN CEDAR STREET AND MADISON STREET WEST FROM EDDY STREET TO
<br />THE NORTH/SOUTH ALLEY
<br />Mr. Gilot indicated that Mr. John Bogdafarcan of 424 Frances, LLC, 2433 Oak Valley Drive,
<br />Suite 500, Ann Arbor, Michigan 48103, has submitted a request to vacate the above referenced
<br />alley for the purpose of redeveloping the site and changing the entrance from Eddy Street to
<br />Cedar Street. Mr. Mike Danch, Danch, Harper & Associates, Inc. stated this request was
<br />previously tabled by the Board in order to determine property ownership of one of the properties
<br />located at 1028 Cedar Street, and for review of a site plan of the new entrance on Cedar Street.
<br />Mr. Danch stated he has submitted to the Board a site plan and a Warranty Deed showing the
<br />transfer of the property in question to 424 Francis, LLC. Mr. Gilot advised the Board is in receipt
<br />of favorable recommendations concerning this Vacation Petition from the Area Plan
<br />Commission, Police Department, Fire Department, and Engineering. Community Investment
<br />gave a favorable recommendation subject to review of a site plan by Engineering, and proof of
<br />ownership of one property located on Cedar Street. Area Plan stated the vacation would not
<br />hinder the growth or orderly development of the unit or neighborhood in which it is located or to
<br />which it is contiguous. The vacation would not make access to the lands of the aggrieved person
<br />by means of public way difficult or inconvenient. The vacation would not hinder the public's
<br />access to a church, school or other public building or place. The vacation would not hinder the
<br />use of a public right-of-way by the neighborhood in which it is located or to which it is
<br />contiguous. Therefore, Mr. Gilot made a motion recommending approval of the request for the
<br />alley vacation. Mr. Neal seconded the motion which carried.
<br />AWARD BID AND APPROVE CONTRACT . = ONE (1) 2013 OR NEWER MID SIZE FOUR -
<br />DOOR AUTOMOBILE (2013 FIRE DEPARTMENT CAPITAL EMS BUDGET)
<br />Mr. Jeffrey Hudak, Central Services, advised the Board that on June 25, 2013, bids were
<br />received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Jordan Motors, 609 East Jefferson Boulevard, Mishawaka, Indiana 46545, in the amount of
<br />$19,490.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the
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