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REGULAR MEETING MAY 28 2013 161
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Jordan Motors, Inc., 609 East Jefferson Boulevard, Mishawaka, Indiana 46545, in the amount of
<br />$39,947.00. Therefore, Ms. Roos made a motion that the recommendation be accepted and the
<br />bid be awarded as outlined above. Mr. Relos seconded the motion, which carried.
<br />APPROVAL OF REQUEST TO REJECT BIDS AND RE- ADVERTISE FOR BIDS —
<br />INFRARED PAVEMENT PATCHING — PROJECT NO. 113-014 STREETS/PAVING
<br />In a memorandum to the Board, Mr. Paul South, Director of Streets, requested permission to
<br />reject all bids for the above referenced project and re- advertise for bids. In his memo, Mr. South
<br />stated there were issues raised with the contract documents and specifications after the bids were
<br />opened by the Board. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roos and
<br />carried, the above request was approved.
<br />APPROVE BID AWARD EXTENSION — EIGHT $ TRAILER MOUNTED LEAF VACS
<br />2013 STREET CAPITAL LEASE PRINCIPAL AND INTEREST
<br />Mr. Jeffrey Hudak, Central Services, advised the Board that on July 10, 2012, the above
<br />referenced bid was awarded to the lowest responsible, responsive bidder, Best Equipment
<br />Company. Mr. Hudak explained that the specifications allowed for the extension of the bid
<br />award for one year from the date of the award. Therefore, based on a large price increase in the
<br />equipment, Mr. Hudak recommended that the Board approve the bid award extension of eight (8)
<br />more units in the amount of $29,328.00 each for a total of $234,624.00. Upon a motion by Ms.
<br />Roos, seconded by Mr. Relos and carried, the recommendation for extension of the bid award
<br />was approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — MAIN STREET COLFAX STREET
<br />AND WAYNE STREET PARKING GARAGE RELIGHTING — PROJECT NO. 112-05$ CED
<br />CAPITAL)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Affidavit on behalf of Herrman & Goetz, Inc., 225 South Lafayette Boulevard, South Bend,
<br />Indiana 46601, for the above referenced project, indicating a final cost of $146,927.00. Upon a
<br />motion made by Ms. Roos, seconded by Mr. Relos and carried, the Project Completion Affidavit
<br />was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS —
<br />PREVENTATIVE MAINTENANCE ON THIRTY -ONE 3I GENERATORS FOR WATER-
<br />WORKS, FIRE DEPARTMENT AND ENVIRONMENTAL SERVICES USER OPERATING
<br />BUDGETS)
<br />In a memorandum to the Board, Mr. Matt Chlebowski, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referenced service. Therefore, upon a motion made
<br />by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1). OR
<br />MORE 2013 OR NEWER MID -SIZE FOUR -DOOR SEDAN AUTOMOBILES FIRE
<br />DEPARTMENT EMS CAPITAL
<br />In a memorandum to the Board, Mr. Matt Chlebowski, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion
<br />made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved.
<br />ADOPT RESOLUTION NO. 33 -2013 — A RESOLUTION OF THE BOARD OF PUBLIC
<br />WORKS OF THE CITY OF SOUTH BEND INDIANA APPOINTING A NEGOTIATOR
<br />FOR THE 2013 TEAMSTER NEGOTIATIONS
<br />Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution
<br />was adopted by the Board of Public Works:
<br />RESOLUTION NO. 33-2013
<br />A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH
<br />BEND, INDIANA, APPOINTING A NEGOTIATOR FOR THE 2013 TEAMSTER
<br />NEGOTIATIONS
<br />WHEREAS, the South Bend Board of Public Works acknowledges that Mr. Robert
<br />Warnock, III, President of the Teamster Local Union No. 364, sent a letter dated March 19, 2013
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