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REGULAR MEETING JULY 22, 2025 154
<br />AWARD QUOTATION AND APPROVE CONTRACT — STUDEBAKER GOLF ROOF
<br />REPAIR — (PR-00042050)
<br />Rebecca Maenhout, VPA, advised the Board that in June, quotations were received and opened
<br />for the above referenced project. After reviewing those quotations, Ms. Maenhout recommended
<br />that the Board award the contract to the lowest responsive and responsible quoter, A&M Home
<br />Services, in the amount of $23,339.13. Therefore, VP Molnar made a motion that the
<br />recommendation be accepted, and the quotation be awarded, and the contract approved as outlined
<br />above. Mr. Miller seconded the motion, which carried by roll call.
<br />AWARD QUOTATION AND APPROVE CONTRACT — WAYFINDING SIGN RELOCATION
<br />MLK BLVD. — PROJECT NO. 125-048 (PR-00042173)
<br />Caitlin Wyant, Engineering, advised the Board that on July 14, 2025, quotations were received
<br />and opened for the above referenced project. After reviewing those quotations, Ms. Wyant
<br />recommended that the Board award the contract to the lowest responsive and responsible quoter,
<br />TX Concrete LLC, in the amount of $6,700. Therefore, VP Molnar made a motion that the
<br />recommendation be accepted, and the quotation be awarded, and the contract approved as outlined
<br />above. Mr. Miller seconded the motion, which carried by roll call.
<br />AWARD QUOTATION AND APPROVE CONTRACT — URBAN HALF MOON TREE
<br />NURSERY — PROJECT NO. 125-017R (PR-00040816)
<br />Gemma Staton, Engineering, advised the Board that on July 8, 2025, quotations were received and
<br />opened for the above referenced project. After reviewing those quotations, Ms. Staton
<br />recommended that the Board award the contract to the lowest responsive and responsible quoter,
<br />Acorn Landscaping LLC, in the amount of $157,497.20, Base Quote and Allowance with
<br />Alternates 1 & 2. Attorney Schmidt clarified for those in attendance that state law has changed the
<br />quotation threshold amount and has upped it to $300,000. Therefore, VP Molnar made a motion
<br />that the recommendation be accepted, and the quotation be awarded, and the contract approved as
<br />outlined above. Mr. Miller seconded the motion, which carried by roll call.
<br />AWARD QUOTATION AND APPROVE CONTRACT — MPAC LOBBY HEAT PUMP — (PR-
<br />00042156
<br />Patrick Sherman, Engineering, advised the Board that quotations were received and opened for the
<br />above referenced project. After reviewing those quotations, Mr. Sherman recommended that the
<br />Board award the contract to the lowest responsive and responsible quoter, D.A. Dodd, in the
<br />amount of $29,500. Therefore, VP Molnar made a motion that the recommendation be accepted,
<br />and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded
<br />the motion, which carried by roll call.
<br />APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS — POLICE DEPARTMENT
<br />UPFIT EQUIPMENT — (PR-00041071)
<br />In a memorandum to the Board, Kevin Smith, requested permission to reject all bids for the above
<br />referenced project due to incomplete bid with no bid amount. Therefore, upon a motion made by
<br />VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved.
<br />President Maradik clarified that this can now go to the open market, and this item would not come
<br />back to the Board.
<br />APPROVE CHANGE ORDER NO. 3 (FINAL) — 2024 CURB AND SIDEWALK PROGRAM —
<br />PROJECT NO. 124-009 (PO-0032682)
<br />President Maradik advised that Gemma Staton, Engineering, has submitted change order number
<br />3 (Final) on behalf of Selge Construction, indicating the contract amount be increased by $9,773.60
<br />for a new contract sum, including this change order, in the amount of $936,958.37. Upon a motion
<br />made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was
<br />approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — DEMOLITION OF 215 JOHNSON
<br />STREET — PROJECT NO. 124-064 (PO-0037360)
<br />President Maradik advised that Zach Hurst, Engineering, has submitted the project completion
<br />affidavit on behalf of Green Demolition Contractors, Inc., for the above referenced project,
<br />indicating a final cost of $54,800. Upon a motion made by VP Molnar, seconded by Mr. Miller
<br />and carried by roll call, the project completion affidavit was approved.
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