04/23/13 Board of Public Works Minutes

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AGENDA REVIEW SESSION APRIL 18, 2013 120 there is not enough time for them to be on site all day. Mr. Eric Horvath, Public Works Director, stated the temporary thing is tough; it's hard to find the right person. - Licensing Agreement — Netmotion Licenses for South Bend Police Department Lieutenant Chris Voros, Police Department, stated this request is to purchase 200 licenses for Netmotion for officers to have access to mug shot photos and information in their car. He explained they were previously approved for air cards, but cellular providers will time out if you aren't always on your computer, which requires the officers to have to login again, and wait to get on their computer. He noted the State, the City of Elkhart, and St. Joseph County are all using this program. Mr. Neal asked does this compliment the air card or move away from it. Mr. Sal Parisi, Police Department, stated this compliments the air cards. He noted one difficulty with air cards is they disconnect when out of range, requiring you to reboot your computer. This new system allows them to switch networks when out of range. He added this also helps to prepare them for compliance requirements coming in September. Mr. Parisi reiterated that no matter where they are, as long as they have wireless service, they will keep connected. Mr. Neal requested they touch bases with the City IT Department on this. - Award Bid — One Pre -Owned 2012 or Newer Mid -Size Four -Door Sedan with Hybrid Train Mr. Jeff Hudak, Equipment Services, noted they are actually purchasing a new vehicle rather than a used one for an Engineering Inspector that has been using his own vehicle for work. He stated the new vehicle came in as a better value. - Award Bid —Two Pre -Owned 2012 or Newer, Compact Four -Door Sedans Mr. Jeff Hudak, Equipment Services, stated the new cars came in cheaper than pre -owned, so they will be purchasing new sedans, not pre -owned. He noted that next year both new and pre- owned vehicles will be bid. - Award Bid — Two 2013 or Newer Four -Door Hybrid Utility Vehicles Mr. Hudak stated that one of these is a hybrid that will replace a Safety and Risk cargo van that one person drives around in. He noted it will be a substantial energy saver. - Reject Bid — One or More, New Heavy Duty Mobile Lifting System Mr. Hudak stated he is requesting to reject the one bid received for this bid. He noted the bid was non -responsive to the specifications which called for a ball and joint system. The bid received was for hydraulics. He explained that those tend to leak. - Resolution No. 24-2013 — Transfer of Property to the Center of History to Facilitate Long Range Campus Planning and Development Mr. Inks stated this request is to transfer two (2) vacant lots to the Center for History. He explained they would like to make them into green space for events for the public to use. Mr. Neal asked if they charge $1.00. Ms. Greene stated no, the Board of Works has the legal authority to do what they want with the property. She noted there is state law that is very specific about to who the City can transfer property to. - Resolution No. 23-2013 -- Establishing Rates for Cost -Sharing Associated with a Voluntary Sidewalk and Curb Replacement Program Mr. Eric Horvath, Public Works Director, stated this resolution is to set rates for the Curb and Sidewalk program. Ms. Greene noted the State Board of Accounts will want to know how you are quantifying the rates, and that you aren't making money. Mr. Horvath noted they are losing money. - Professional Services Agreement — Water Works Security for Main Office Ms. Greene stated this should be an Independent Contractor Agreement for Mr. Lynn Coleman, not a Professional Services Agreement. Mr. Neal explained the current security guard is leaving the position at the Water Works main office on Colfax Avenue in May. He noted they needed someone part-time with a Police background, and Mr. Coleman was a good fit. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:15 p.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Michaaf C. Mec am, Member