04/23/13 Board of Public Works Minutes

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AGENDA REVIEW SESSION APRIL 18, 2013 119 The Agenda Review Session of the Board of Public Works was convened at 10:37 a.m. on Thursday, April 18, 2013, by Board President Gary A. Gilot, with Board Members Donald E. Inks, Michael C. Mecham and Mark W. Neal present. Board Member Kathryn E. Roos was absent. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of a request to award the 2013 Traffic Paint quote, and an Open Air License. Addendum to the Master Agency Agreement — Memorial Parking Phase 3B Mr. Dave Relos, Community Investment, stated last year the City did Phase 3A, now he is requesting to approve Phase 313, which includes the 500 block of North Michigan Street and Northwest corner of Madison Street. He noted that Memorial Hospital bought the eye doctor building across the street and it is being added to this scope. Mr. Gilot stated there is currently a competition for funds for downtown two -way traffic studies, and questioned if the funding is secured for this project. Mr. Relos stated the funds are approved. Mr. Neal suggested they should confirm that hasn't changed. Mr. Relos noted the City entered into a Development Agreement with Memorial Hospital and this project is included. Mr. Inks stated they need to reconfirm the budget for this. - Change Order — Wastewater Treatment Plant Automation of DO Controls for Aeration Blowers Mr, Jacob Klosinski stated this increase is for procurement and installation of necessary, additional instrumentation components to upgrade the existing electrical panels and the Wastewater Treatment Plant compressor building after difficulties with some programing was discovered during work on the project. Mr. Neal noted this is Change Order No. 3 and questioned if they are approaching 20 %. Mr. Klosinski stated they are not; the first two changes totaled only about 1%. — Request to Advertise for Bids - Wastewater Treatment Plant Digester No. 2 Upgrade and Digester Gas Cleaning Mr. Neal asked Mr. Jacob Klosinski what the projected completion date is for this project. Mr. Klosinski stated it is projected to be completed in fifteen (15) to eighteen (18) months. Mr. Eric Horvath, Public Works, stated that in the future he would like to have all the specifications and plans done before the request to advertise is submitted. He noted if there are issues with the specifications and plans, they have time to correct them. He added Contractors are coming in for plans occasionally and they aren't done. Mr. Gilot asked is they are cleaning the gas. Mr. Klosinski stated they are cleaning it, and the intent is to reuse it. - Special Purchase — Wastewater Treatment Plant Low Pressure Membrane Diffuser Replacement for Aeration Tank 3 Mr. Jacob Klosinski stated Tank 4 was completed last year, and they have a contract with Sanitaire to do all of the tanks. He explained that the ceramic stone diffusers have reached the end of their service life and must be replaced with either new ceramic stones or low pressure membranes. The low pressure membranes are less expensive, reduce energy costs, and allow for greater process control of the aeration system. Mr. Al Greek, Environmental Services, stated the biggest issue is safety. The previous method involved the use of an acid wash, a dangerous method with potential harmful results. Mr. Neal stated he would like to see a Memo with the breakdown of the charges and savings. - Award Quotation — 2013 Traffic Paint Mr. Paul South, Street Department, noted that the quotations came in 20% higher this year than last year. Mr. Gilot questioned if that is due to increased fuel costs. Mr. South stated he is not sure. He added they are doing thermoplastic paint this year; last year it was water based paint. Award Quotation — 2013 Curb and Sidewalk Program — Tree Removal Mr. Paul South, Street Department, informed the Board that costs for this service this year are lower than last year's. Professional Services Agreement — East Bank Sewer Separation, Phase 4 Mr. Inks questioned whether it makes sense to try to bring in inspectors on staff for these projects that are pretty substantial and seem to occur regularly. He suggested there could be substantial savings hiring one or two in -house inspectors for these types of projects. Mr. Mecham stated Engineering tried to bring in some this year and determined it needed to be bid out. Mr. Toy Villa, Engineering, explained that CSO projects require someone to be there all day. He noted the Engineering inspectors are required to spend a couple hours a day on each project,