02112025 Board of Public Works Meeting Minutes

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REGULAR MEETING FEBRUARY 11, 2025 29 Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum Acknowledgement received. C 103 Base Bid Total $2,649,178 Alternate 1 $139,608 Alternate 2 $58,372 Alternate 3 $75,000 Alternate 4 $44,195 Alternate 5 $137,000 Alternate 6 $286,465 Alternate 7 $22,000 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works and Venues Parks and Arts for review and recommendation. OPENING OF QUOTATIONS — WWTP SERVER ROOM FIRE SUPPRESSION SYSTEM — PROJECT NO. 124-038R (PR-00035314) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: LARSON-DANIELSON CONSTRUCTION 302 Tyler Street LaPorte, IN 46350 cmbkldconstruction.com; btl(a�ldconstruction.com Quotation was submitted by Mr. Brian T. Larson Five percent (5%) Bid Bond was submitted. Non -Collusion, Non -Discrimination Affidavit Form was completed. Quote Total $172,480 Alternate $1,320 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works for review and recommendation. Mr. Gilot noted his concerns over the quote submitted being a shared file. He asked if the file had a date/time stamp so that it could not be edited after the meeting starts. AWARD OUOTATION AND APPROVE CONTRACT — 2025 TREE PLANTING — PROJECT NO. 125-011 (PR-00038782) Lidya Abreya, Engineering, advised the Board that on January 28, 2025, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Abreha recommended that the Board award the contract to the lowest responsive and responsible quoter, K&R Tree Service LLC, in the amount of $52,710. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVAL OF REOUEST TO RESCIND OPEN MARKET CONTRACT — 619 SHERMAN AVE. TIF PROJECT — FOUNDATION - PROJECT NO. 123-062J (PR-00036340) In a memorandum to the Board, Zach Hurst, requested permission to rescind the open market contract for the above referenced project due to the contractor was unable to fulfill obligations. Therefore, upon a motion to rescind made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO RESCIND OPEN MARKET CONTRACT — 620 SHERMAN AVE. TIF PROJECT — FOUNDATION - PROJECT NO. 123-062K (PR-00036342) In a memorandum to the Board, Zach Hurst, requested permission to rescind the open market contract for the above referenced project due to the contractor was unable to fulfill obligations.