Opening of Proposals - CMc for Madison Lifestyle New Parking Garage Proj No 123-074 - FA Wilhelm

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22THE CITY OF SOUTH BEND, INDIANA | MADISON LIFESTYLE DISTRICT - PHASE I PARKING GARAGE GUARANTEED MAXIMUM PRICE SIGNIFICANT AND TIMELY INPUT DURING EACH PHASE GMP development and timing is as customizable as is the culture and experience of individual facilities. Many key factors unique to each project determine the “sweet spot” for timing of GMP alignment. Some of the integrated components impacting GMP development and timing are: project funding structure, level of design, complexity of project, availability of select and specialty materials, comfort level of owners and designers, and the number and type of project unknowns. TIMING OF GMP Our team believes the proper timing to establish the GMP is best determined by the needs and constraints of the project itself. GMP considerations must meet the client's needs and requirements based on the project funding structure. Effective timing also requires design team comfort and agreement with the phased completion of the project design and the construction document delivery dates. The owner’s and designers’ needs, coupled with the Construction Manager-as- Constructor’s (CMc’s) confidence in budget estimates creates a natural window of opportunity for finalizing a GMP. Successful project outcomes stem from teamwork and consensus. Our project leaders engage the team to establish a collective GMP decision. CONTINGENCIES During project development, the team assigns contingencies to the budget based on the level of design. The contingency for design development is typically reduced to 5% as the systems have been selected, finishes identified, and draft specifications provided. During the procurement phase our team conducts extensive scope reviews with potential subcontractors to eliminate scope gaps and estimate/budget unknowns. Following procurement, the construction contingency is typically reduced to 3% and the contract is amended to a Guaranteed Maximum Price. Allowances are developed for materials, equipment, and other items not specified at the time of the GMP development. PROOF IS IN THE RESULTS Projects are tracked through Viewpoint (a comprehensive financial management software system) with complete transparency provided to the client and project stakeholders. Projects each have a separate job number, cost reports, labor reports, schedules, etc. Internal GMP amounts within the contract roll up into a single GMP. Interval reports showing combined and separate accounting as warranted with on-demand access available as requested. For auditing and general review purposes, the client will always have remote access to the cost reports. Methods for establishing the GMP, however, as noted in our opening statement, we fully understand each design and schedule progresses differently and that project outcomes are best served by flexibility and teamwork. PROJECT SCHEDULE As your preconstruction partner, Wilhelm will ensure the project is delivered in a safe and quality manner with the appropriate communications and documentation throughout the construction process. Wilhelm will monitor the overall project schedule including design, procurement, construction, and commissioning activities using P6 Scheduling software and Wilhelm’s Project Scheduling and Controls Department resources. Based on the information in the RFP, we are very comfortable with the schedule listed for design, procurement, and construction. 2. PROJECT APPROACH