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standard practice of the landlord is to include utility costs in the rent. See Section VI for <br /> more information on the requirements. No program participant shall receive more than 24 <br /> months of utility assistance within any 3-year period. <br /> Subrecipients must obtain proof that a participant or a household member has a utility <br /> account in his/her name or proof of responsibility to make utility payments such as <br /> cancelled checks or receipts in his/her name from a utility company before utility payments <br /> are approved and released on behalf of the participant.Copies of the proof of responsibility <br /> should be obtained and maintained in the participant file. Utility payments may co-occur <br /> with rental assistance when the lease does not include utilities. <br /> Utilize utility allowance as a guide of the amount of utilities expenses that can be paid. <br /> See IHCDA website at the following link http://www.in.gov/myihcda/2430.htm for <br /> current allowances by county.These change annually around May or June. <br /> Once a unit is determined to meet the FMR and rent reasonableness requirements, ESG <br /> funds may be used to pay for the actual utility costs.The utility allowance calculation is only <br /> used to determine whether the unit meets the FMR standard. <br /> 3.13 — Re-evaluations for Homelessness Prevention <br /> & Rapid Re-housing Assistance <br /> The subrecipient must re-evaluate the program participant's eligibility and the types and <br /> amounts of assistance that the program participant needs not less than once every 3 <br /> months for program participants receiving homelessness prevention assistance, and not <br /> less than once annually for program participants receiving rapid re-housing assistance.At <br /> a minimum,each re-evaluation of eligibility must establish that: <br /> 1. The program participant does not have an annual income that exceeds 30 percent of <br /> median family income for the area,as determined by HUD;and <br /> 2. The program participant lacks sufficient resources and support networks necessary <br /> to retain housing without ESG assistance. <br /> The subrecipient must require each program participant receiving assistance to notify the <br /> recipient or subrecipient regarding changes in the program participant's income or other <br /> circumstances (e.g., changes in household composition) that affect the program <br /> participant's need for assistance under ESG. When notified of a relevant change, the <br /> City of South Bend - ESG Policies and Procedures Manual 14 <br />