04/09/13 Board of Public Works Minutes

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AGENDA REVIEW SESSION APRIL 4 2013 105 ATTEST: s /Linda M. Martin, Clerk Board members discussed the following item(s) from the agenda. - Professional Services Agreement — EnviroSolutions, Inc. Mr. John Wiltrout, Water Works, stated that this IDEM compliance item was given to him by the Director of Public Works. He noted the final day for compliance is May 3, 2013, so there is a timeliness issue involved. Mr. Wiltrout noted that he received a letter from IDEM on April 3, 2013 stating that all generators must be in compliance with RICE MACT air emissions requirements by that date. Mr. Wiltrout stated there are thirty -one (31) generators citywide and all fit into IDEM'S categories, except those that are required to be taken off the grid occasionally for six (6) hours to prevent overload. Mr. Wiltrout noted that IDEM does not classify these as emergency generators, and looks at them as creating revenue when off the grid. Fire Chief Steve Cox stated the Fire Department's generators are all natural gas so they may not need to be included. He suggested Mr. Wiltrout may be able to reduce the number of generators included in this agreement. Mr. Wiltrout stated he would look into that before the Board's regular meeting. Amendment to Contract -- Towers /Rosenbauer International Ms. Greene stated that the Board of Works approved the purchase of two (2) pumpers for the Fire Department to take delivery on in July. One item discussed, but not acted on, was adding green technology. She stated the Fire Department looked at the cost of purchasing the technology that will save money down the road, and is requesting to add this to the pumpers as a Special Purchase. She noted it is also sole source, sole compatibility. Ms. Greene added that the Fire Department's original contract with Rosenbauer for the building of the pumpers had certain regulations in it to meet the NFPA standards that have now changed. So additionally they are asking to amend their original contract to update the equipment to be in compliance with future standards. Ms. Roos questioned if the financing would need to be adjusted. Todd Skwarkan, Assistant Fire Chief, stated they would need to transfer funds. He noted the green technology would increase the cost by about $13,000.00, but there is a ten (10) year, or less, payback on fuel savings. Fire Chief Steve Cox stated that the Board originally approved a $16,000.00 deduct if the Fire Department paid for the chassis on delivery at the factory, adding that will cover the cost of the additions to the pumpers. He added that the changes are money well spent — they will extend the life of the vehicles, save money, and improve functionality. Mr. Jeff Hudak, Central Services, noted that a former Fire Department unit was rebuilt due to a rusting frame, and it ended up costing $330,000.00. Therefore, he added, the addition of a powder - coating for the frame is money well spent. Ms. Greene noted that this would need to be listed as two items on the agenda, a Special Purchase, and an Amendment to a Contract. Mr. Neal stated the financing will not be through a lease, they will be paying cash. - Addition to the Agenda — Resolution for Disposal of City Owned and /or Obsolete Property Fire Chief Steve Cox stated he would like to add one item to the agenda, a retirement of the boots and helmet for a retiring firefighter. He informed the Board that he sent the request to the Clerk for this agenda and she informed him that by Ordinance, a firefighter must serve for twenty (20) years in order to retain their equipment. In this case, Chief Cox noted, the firefighter is retiring after sixteen (16) years. He added that the equipment is useless and needs to be disposed of and he would like to see if there is a way to give it to the Firefighter. Ms. Greene stated that by Statute, the Board of Works has authority over City -owned property and the disposal of Therefore, by Statute, she noted, they could declare this property obsolete property that the City has no use for, and the Fire Department could dispose of it as they wish. Ms. Roos requested the item be added to the agenda for Tuesday's regular meeting. AWARD QUOTATION LABORATORY EQUIPMENT. FOR F -CUBED COMMUNITY INVESTMENT) Mr. George King, Purchasing, informed the Board that the intent for Agenda Item No. 5A, Award Quotation for Laboratory Equipment for F- Cubed, was to do the award at today's Agenda Review Session. Mr. Gilot concurred and requested the Board approve the recommendation of Mr. King for the awards to various vendors as outlined below: Item lust. Item No. I Otv. 1 Auto Pipette System 2 Syringe Pum s 1 Oscillosca e 1 Chemical Safety Storage Cabinet Vendor I Unit Price penaort Braintree Scientific $33,776.40 $770.00 NIA NIA $379.66 Fisher Scientific