04/09/13 Board of Public Works Minutes

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AGENDA REVIEW SESSION APRIL 4, 2013 104 Indiana and has extensive experience in public contracting including, but not limited to, expertise in issuing requests for proposals for services from vendors and service providers; and WHEREAS, on February 1, 2013, the Century Center Board adopted its Resolution Appointing the City of South Bend Board of Public Works to Act As Its Agent for the Purpose of Publishing a Request for Proposals, and Receiving Proposals received in response thereto and naming and appointing a committee ( "Committee ") to review proposals received in response to the request for proposals for management of the Century Center; and WHEREAS, at its meeting of February 5, 2013, the Public Works Board adopted its Resolution No. 07 -2013 accepting the Century Center Board's appointment to act as its agent; and WHEREAS, in compliance with the requirements of Indiana law, the Public Works Board has taken certain actions as authorized agent of the Century Center Board including preparation of specifications and evaluation criteria for a contract related to management services associated with the public facility commonly known as Century Center, publication of notice as required by State law requesting qualified providers to submit proposals; and WHEREAS, at its meeting of March 12, 2013, the Public Works Board received and opened sealed proposals in response to the notice, and referred the proposals to the Committee for review and evaluation; and WHEREAS, at its meeting of April 4, 2013, the Public Works Board received an advisory recommendation from the Committee to award a contract for management of Century Center to SMG, 300 Conshohocken State Road, Ste. 770, West Conshohocken, PA 19428, and the Public Works Board concurs in such recommendation; and WHEREAS, the Public Works Board and the Department affirm that the actions referred to in its Resolution No. 07 -2013 are taken by the Public Works Board and the Department solely at the direction of and as authorized agents to the Century Center Board and not on the Public Works Board's own behalf. NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS THAT: Section 1. The Public Works Board concurs in the Committee's advisory recommendation hereby makes its recommendation to the Century Center Board that the Century Center Board approve and execute a contract under terms and conditions consistent with the proposal offering documents and as recommended by legal counsel with approval of such changes evidenced by execution and attestation respectfully of the contract by the Century Center Board. Section 2. The Public Works Board hereby assures the Century Center Board of its continued assistance as set forth in the Century Center Board's resolution adopted on February 1, 2013. Section 3. This Resolution shall be full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on April 4, 2013 at 1308 County -City Building, 227 West Jefferson, South Bend, Indiana 46601. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/ Gary A. Gilot s/ Donald E. Inks s/ Kathryn E. Roos s/ Michael C. Mccham s/ Mark W. Neal