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AGENDA REVIEW SESSION APRIL 4 2013 103
<br />The Agenda Review Session of the Board of Public Works was convened at 10.34 a.m. on
<br />Thursday, April 4, 2013, by Board President Gary A. Gilot with Board Members Donald E. Inks,
<br />Kathryn E. Roos, Michael C. Mecham, and Mark W. Neal present. Also present was Attorney
<br />Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a
<br />proposed agenda of items presented by the public and by City Staff.
<br />APPROVE PROPOSAL AWARD RECOMMENDATION TO CENTURY CENTER BOARD
<br />— MANAGEMENT AND OPERATIONS OF CENTURY CENTER CENTURY CENTER
<br />FUND)
<br />Mr. Gregg Downes, President, Century Center Board of Directors, stated he would attempt to
<br />summarize the process of the review committee for the above vendor selection. He noted that the
<br />entire process was open and transparent. Mr. Downes stated the first step was to appoint the
<br />Board of Public Works to act as the agent for the Century Center to oversee the proposal
<br />solicitation and award recommendation process. Mr. Downes stated on February 19, 2013, the
<br />Century Center hosted a facility tour for potential bidders. He said he would like to add his
<br />thanks at this time to the selection committee for their time commitment, unbiased thoroughness,
<br />and confidentiality. Mr. Downes continued that on February 26, 2013, the three teams submitting
<br />proposals were interviewed for an hour each, with time for a presentation and time for a question
<br />and answer period. He noted the focus of the committee was three parts; which team had the best
<br />opportunity to increase revenue; control expenses; and improve customer service. After the
<br />interviews, Mr. Downes stated that each member of the committee completed their scorecard,
<br />after which, the committee placed their votes. Mr. Downes stated the votes were unanimous for
<br />the recommendation of award of the contract to SMG. He noted that since the voting, the nine
<br />(9) or ten (10) references submitted by SMG were checked and every one of them came back
<br />very positive. Mr. Downes stated the review committee now respectfully asks the Board of
<br />Works to approve their recommendation and forward to the Century Center Board for approval.
<br />Ms. Greene stated in this matter procedurally, there is no requirement to hold a Public Hearing.
<br />She added this is not a Public Hearing so it is not open to public comment unless the Board of
<br />Works chooses to take public comment. She stated the next step is for the Board to approve a
<br />Resolution to accept and forward to the Century Center Board the recommendation of the
<br />advisory committee to approve a contract. She explained that Century Center will approve a
<br />matching resolution. Mr. Gilot asked Mr. Downes if there was any bidder so off the mark that
<br />had they been the only bid, they would have been rejected. Mr. Downes stated no, all
<br />presentations were complete and excellent. He added that the review committee's
<br />recommendation is not meant to reflect on the current providers. Mr. Gilot concurred, adding the
<br />focus is on increasing conferences and bringing in more business to the City. Mr. Gilot stated he
<br />would open the floor to anyone wishing to comment, and requested the comments be kept to no
<br />more than three (3) minutes. There was no one present wishing to speak. Therefore, upon a
<br />motion by Mr. Gilot, seconded by Ms. Roos and carried, the Board of Works approved the
<br />recommendation of the Review Committee to be forwarded to the Century Center Board for their
<br />approval of SMG, 300 Conshohocken State Road, Ste. 770, West Conshohocken, PA 19428, to
<br />manage the operations of the Century Center,
<br />ADOPT RESOLUTION NO. 22-2013 -- RECOMMENDING TO THE CENTURY CENTER
<br />BOARD OF MANAGERS THE APPROVAL OF A CONTRACT FOR MANAGEMENT OF
<br />THE CENTURY CENTER
<br />Upon a motion made by Ms. Roos, seconded by Mr. Inks and carried, the following Resolution
<br />was adopted by the Board of Public Works:
<br />RESOLUTION NO.22- 2013
<br />A RESOLUTION OF THE BOARD OF WORKS FOR THE CITY OF SOUTH BEND,
<br />INDIANA RECOMMENDING TO THE CENTURY CENTER BOARD OF MANAGERS
<br />THE APPROVAL OF A CONTRACT FOR MANAGEMENT OF THE CENTURY
<br />CENTER
<br />WHEREAS, pursuant to Indiana Code §36-10-10-29, the Century Center Board of
<br />Managers ("Century Center Board") has the authority to supervise, manage, operate and
<br />maintain the public facility commonly known as "South Bend Civic Center, d/b/a South Bend
<br />Century Center" ("Century Center") on behalf of the City of South Bend; and
<br />WHEREAS, pursuant to Indiana Code § 36-9-6, the Board of Public Works for the City
<br />of South Bend ("Public Works Board") is the contracting body for the City of South Bend,
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