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REGULAR MEETING MARCH 26 2013 87
<br />Ms. Greene stated the items Nos. 29A, 36, and 36A can be purchased on the open market since
<br />no bids were received.
<br />AWARD BID AND APPROVE CONTRACT– DIAMOND AVENUE STORM SEWER
<br />SEPARATION – PHASE III – PROJECT NO. 109 -033C 2012 SEWER BOND
<br />Mr. Patrick Henthorn, Engineering, advised the Board that on March 12, 2013, bids were
<br />received and opened for the above referenced project. After reviewing those bids, Mr. Henthorn
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Woodruff & Sons, Inc., PO Box 450, Michigan City, Indiana 46360, in the amount of
<br />$2,539,988.88. Therefore, Mr. Inks made a motion that the recommendation be accepted and the
<br />bid be awarded and the contract approved as outlined above. Mr. Mecham seconded the motion,
<br />which carried.
<br />AWARD BID –SEVEN 7 MORE OR LESS 2013 OR NEWER FRONT -WHEEL DRIVE
<br />CARGO VANS (WATER W_ ORKS; WASTEWATER)
<br />Mr. Jeffrey Hudak, Central Services, advised the Board that on March 12, 2013, bids were
<br />received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Jordan Motors, Inc., 609 East Jefferson Boulevard, Mishawaka, Indiana 46545, in the amount of
<br />$20,679.00 each for a total of $144,753.00. Therefore, Mr. Mecham made a motion that the
<br />recommendation be accepted and the bid be awarded and the contract approved as outlined
<br />above. Mr. Inks seconded the motion, which carried.
<br />AWARD BID AND APPROVE CONTRACT – ONE 1 OR MORE 2013 OR NEWER
<br />SELF- PROPELLED RUBBER TIRED ASPHALT PAVER 2013 STREET DEPARTMENT
<br />CAPITAL LEASE PRINCIPAL AND INTEREST)
<br />Mr. Jeffrey Hudak, Central Services, advised the Board that on March 12, 2013, bids were
<br />received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Rudd Equipment Company, 5820 Industrial Road, Fort Wayne, Indiana 46825, in the amount of
<br />$314,593.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the
<br />bid be awarded and the contract approved as outlined above. Mr. Mecham seconded the motion,
<br />which carried.
<br />AWARD BID AND APPROVE CONTRACT – ONE 1 OR MORE 2013 OR NEWER
<br />VACUUM AIR STREET SWEEPER SEWER DEPARTMENT CAPITAL LEASE AND
<br />iNT —ERE D
<br />Mr. Matt Chlebowski, Central Services, advised the Board that on March 12, 2013, bids were
<br />received and opened for the above referenced equipment. After reviewing those bids, Mr.
<br />Chlebowski recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Brown Equipment Co., Inc., PO Box 9799, Fort Wayne, Indiana 46899 -9799,
<br />in the amount of $232,769.00. Therefore, Mr. Mecham made a motion that the recommendation
<br />be accepted and the bid be awarded and the contract approved as outlined above. Mr. Inks
<br />seconded the motion, which carried. Mr. Gilot stated this bidder was the lowest responsive,
<br />responsible bidder. He noted there were two lower bidders that were found non - responsive to the
<br />bid specifications.
<br />APPROVE CHANGE ORDER NO. 4 – MEMORIAL HOSPITAL FACADE – PROJECT NO.
<br />112 -018 (MEDICAL TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf
<br />of Holladay Construction Corporation, 221 South Main Street, South Bend, Indiana 46601,
<br />indicating the contract amount be increased by $2,853.00 for a modified contract sum., including
<br />this Change Order, in the amount of $869,970.00. In addition to the monetary change, an
<br />additional forty -four (44) days were added to the contract time. Upon a motion made by Mr.
<br />Inks, seconded by Mr. Mecham and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. I – RELIGHTING FOR MAIN /COLFAX AND WAYNE
<br />STREET PARKING GARAGES – PROJECT NO. 112 -058 CCED CAPITAL
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Herrman & Goetz, Inc., 225 South Lafayette Boulevard, South Bend, Indiana 46601,
<br />indicating the contract amount be increased by $17,927.00 for a modified contract sum,
<br />including this Change Order, in the amount of $146,927.00. In addition to the monetary change,
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