03/26/13 Board of Public Works Minutes

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REGULAR MEETING MARCH „26, 2013 77 Bid was signed by: Mr. Debra Starkweather Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10 %) Bid Bond was submitted Indiana Local Business Preference Claim was submitted :r Year Make /Model Unit Price 2013 New Ford Focus S $14,740.00 Option # Description "Total 1 Hybrid Engine — New Ford Focus Electric $33, 850.10 New Ford C -Max Hybrid $22,435.00 Upon a motion made by Mr. Mecham, seconded by Mr. Inks and carried, the above bids were referred to Central Services, the Park Department, and Code Enforcement for review and recommendation. APPROVE MEMORANDUM OF UNDERSTANDING — SOUTH BEND ETHANOL REAL ESTATE LLC COIT Mr. Gilot requested the Board go out of order from the agenda and address this item, due to a member of the Common Council, Mr. Oliver Davis, being present to address the Board on this item. Mr. Gilot noted the City, in particular Mr. Eric Horvath, the Public Works Director; Councilman Davis; Mr. Mike Schmuhl, Mayor's Office; and Mr. Scott Ford, Community Investment, worked with South Bend Ethanol to come up with a temporary agreement to allow the City to operate their pump to help the approximately thirty (30) homeowners with water and mold issues in this area. Mr. Gilot read the costs to the City will consist of the monthly electric bill which is estimated to be between $6,400.00 and $5,100.00; $1,000.00 per week for security; and half of the electric deposit in the amount of $15,000.00. Mr. Davis thanked the Board for going out of order and presented the Board members with a letter he had prepared addressing this Memorandum of Understanding. Mr. Davis stated some of the concerns were brought out the previous night at the Council's Public Works Committee meeting. He questioned what in this agreement gives the new owners of the property any incentives to find an operator for the plant. He noted they are known as liquidators of material. He questioned if the Board is just buying time and wasting money, noting he would like to see more teeth in the agreement. When the agreement expires in six (6) months, Mr. Davis stated, we will be back to the same situation with flooding of the properties. Mr. Davis stated he did not know if incentives for finding an operator in this agreement could be accomplished today, or if it needed to be addressed in the future, but he thanked the Board for allowing him to voice his and his constituent's concerns. Mr. Gilot asked if anyone else wished to speak. Hearing no one else, Mr. Gilot stated the Board would refer Mr. Davis's letter to Mr. Eric Horvath, Public Works, and Mr. Mike Schmuhl, Mayor's Office. Mr. Gilot added Mr. Davis voiced issues he would like to be resolved, but right now, this is the best agreement the City was able to negotiate after many hours and much work by ail. He stated he is recommending the Board act on this now. Therefore, upon a motion by Mr. Gilot, seconded by Mr. Inks and carried, the Board ratified the agreement subject to funding. Ms. Greene noted the funding source that is in place may change in the future. OPENING OF BIDS — THREE 3 MORE OR LESS PRE -OWNED 2012 OR NEWER MID- SIZED FOUR DOOR SEDAN AUTOMOBILES WITH STANDARD AND HYBRID DRIVE TRAINS FIRE DEPARTMENT CAPITAL This was the date set for receiving and opening of sealed bids for the above referenced vehicle(s). The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: BLOOMINGTON FORD 2200 South Walnut Street Bloomington, Indiana 47401 Bid was signed by: Mr. Sam Roberts