03/12/13 Board of Public Works Minutes

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AGENDA REVIEW SESSION MARCH 7, 2013 50 save time once the purchase was complete, noting the bid is not ready to be advertised. Mr. Eric Horvath, Public Works, stated since this won't be advertised until the purchase agreement is signed it should wait until the next Board of Works meeting for approval, He asked that it be removed from this agenda. - Request to Advertise — Williams Street Streetscapes Mr. Dave Relos, Community Investment, stated this project includes new sidewalks, curbs, and ADA compliance curbs and walks. He noted the Redevelopment Commission owns the vacant land and the sidewalk has been sinking. Mr. Inks confirmed the sidewalk is in bad shape. Mr. Neal questioned why this is a priority now. Mr. Inks stated this is a minor expense they can fit in, and still have plenty of funding to deal with remaining TIF funded projects. Mr. Relos noted the improvements will match the other side of William St. which has new walks and curbs. Professional Services Agreement — American Structurepoint Mr. Patrick Henthorn, Engineering, stated this project is for the Leeper Park pedestrian path and stabilization. Mr. Mecham stated they talked about the potential of doing this project several months ago, noting there are a lot of issues involved. He said they received some very good proposals for this study that will show if it is possible to accomplish. Professional Services Agreement — Northeast Neighborhood Revitalization Ms. Liz Maradik, Community Investment, stated this is the 4a' year for this agreement in which the City and NNRO provide services for the Northeast neighborhood. Mr. Inks stated he thought the city was responsible for just a small amount of the total. Ms. Maradik agreed, noting Notre Dame University is a major contributor, along with Memorial Hospital. - Professional Services Agreement - R.E. McCloskey & Associates, Inc. Mr, Mecham stated this agreement is for the Edison Road added turn lane project. He noted the City didn't think they needed an Appraisal Problem Analysis, Form 90, when appraisals were done on the properties involved in this project, but they were told they do so it needs to be added. - New Installation— Handicapped Accessible Parking Space Sign during Coveleski Games Mr. Mecham stated Coveleski Stadium asked if they could use South Street for handicap parking during events. He stated the City agreed to post the signs only during games. He noted Coveleski Stadium will put up the signs before games, and take them down after the games. Mr. Eric Horvath, Public Works, stated the current parking is for regular parking, and their staff is using the spaces. The stadium is really short on handicapped parking so the City agreed to their request. - New Installation — No Parking Signs Mr. Meeham stated the City met with St. Joseph High School about traffic issues and were asked to put up no parking signs on St. Louis Street for safety purposes. He stated students park and cross there, and visibility is very low. Mr. Eric Horvath, Public Works, stated the High School owns both sides of the street; the High School is on one side and their parking lot is on the other side. IIe noted that when kids park there, they cross there, and it's dangerous because the visibility is poor. - Change Order — Eddy Street/Colfax Avenue and Eddy Street/LaSalle Boulevard Mr. Mecham stated the reason the dates on this are from 2008 is because the contractor got a penalty for taking too much time on the project, and appealed to the Department of Transportation. He stated they got an extra forty -nine (49) days awarded to them. Mr. Mecham noted the project uses federal funds. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. Upon a motion by Mr. Inks, seconded by Mr. Neal and carried, the meeting adjourned at 11:28 a.m. BOARD OF PUBLIC WORKS 7 Gar !! A. Gilot, President "rl,t ,Ll.s ce, i -Gj onald L. Inks, Member Kathryn E. Roos, Member Michael C. Mecham, Member Mark W. Neal, Member i da M. Martin, Clerk