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AGENDA REVIEW SESSION MARCH 7 2013 49 <br />The Agenda Review Session of the Board of Public Works was convened at 10:34 a.m. on <br />Thursday, March 7, 2013, by Board Member Donald E. Inks, with Board Members Michael C. <br />Mecham and Mark W. Neal present. Board President Mr. Gary A. Gilot and member Kathryn E. <br />Roos were absent. Also present was Attorney Larry Meteiver. Board of Public Works Clerk, <br />Linda M. Martin, presented the Board with a proposed agenda of items presented by the public <br />and by City Staff. <br />ADDITION TO THE AGENDA <br />Mr. Inks noted the addition to the agenda of an Indemnification agreement. <br />Board members discussed the following agenda items: <br />- Award Bid — Five (5), More or Less, 2013 or Newer, '14 Ton four -Wheel Drive Pick -Up <br />Trucks <br />Mr. Jeff Hudak, Central Services, stated that Gates Automotive was the low bidder on these <br />trucks, even without claiming their Local Preference discount. <br />- Award Bid — Twenty -Eight (28), More or Less, 2013 or Newer, Front -Wheel Drive Police <br />Patrol Vehicles <br />Mr. Jeff Hudak, Central Services stated this is the number of vehicles requested by the Police <br />Department, and the number approved in their Capital budget. He noted he is starting to worry <br />about the cut-off dates for ordering the vehicles and is trying to get them all ordered before that <br />date. Mr. Eric Horvath, Public Works, asked if any of these vehicles were compressed natural <br />gas vehicles. Mr. Hudak stated they were not, but they have the potential to be converted. Mr. <br />Neal noted that the cost identified to install CNG features is minor and questioned if the City <br />would do the installation themselves. Mr. Hudak stated the installation would only work on 2012 <br />and newer Police vehicles. He explained the first vehicle would be done and used to train the <br />Central Services mechanics on how to do the installation. He noted as long as the engine doesn't <br />change, they would always be certified to do the installations from then on. Mr, Hudak noted that <br />the problem with purchasing CNG vehicles is there are only limited options available; you can't <br />always get what you need. He stated it adds up to $12,000.00 per truck to order the CNG <br />vehicles, versus $60.00 to do the conversion. <br />- Request to Advertise — Sale of Obsolete Sewer Equipment <br />Mr. Jeff Hudak, Central Services, stated this request is for equipment that is no longer used by <br />the Sewer Department. Mr. Matt Chlebowski, Central Services, stated he has been looking for <br />one and a half years for a buyer for the equipment, and he finally found someone interested. He <br />noted they expect to get only one bid. Mr. Neal stated he looked at this asset disposal request <br />recently and noticed there is an unusually long depreciation schedule. He questioned what the <br />normal life expectancy of the equipment is. Mr. Chlebowski stated it is approximately ten (10) to <br />fifteen (15) years. Mr. John Pemberton, Sr., Sewer Department, stated it depends on the hours of <br />use also. He noted the Sewer Department stopped using this equipment years ago when they <br />stepped up their technology to increase efficiency. Mr. Hudak stated the equipment uses old <br />technology. <br />DISCUSSION TOPIC — UPDATE FROM FIRE DEPARTMENT — PURCHASE OF USED <br />PIERCE FIRE PUMPER <br />Chief Cox, Fire Department, stated this purchase was approved on October 12, 2012, with the <br />initial use intended to be a reserve unit. Subsequently, Chief Cox stated, the broker had issues <br />from a hurricane and contact was lost. Chief Cox stated the Fire Department couldn't get any <br />response and thought the deal was off the table. He noted the legal department tried to help and <br />they also assumed the deal was off. Chief Cox stated that currently they have two (2) reserve <br />pumpers in service, but they have had significant mechanical problems with them. He stated one <br />broke down and they had nothing in reserve for back-up. Chief Cox stated they would be getting <br />two (2) new trucks in July and figured they would place the vehicles they replaced in reserve. He <br />stated at the time the one reserve broke down and was getting serviced, Chief Todd Skwarcan <br />received a phone call from the broker and was told the truck was available and ready for pick up. <br />Chief Cox contacted Cheryl Greene in the Legal Department and confirmed that it was okay to <br />go ahead with the purchase based on the previous agreement. Chief Cox stated he sees value in <br />still moving forward with this purchase, even though the Fire Department will have two new <br />vehicles in July. He explained that based on future plans, he sees potential shortages of vehicles <br />in the future. <br />- Request to Advertise — Fire Department Training Facility <br />Chief Steve Cox stated he heard from Scott Ford, Community Investment, the property for the <br />construction of this facility has been purchased and will be approved at the next Redevelopment <br />Commission meeting on March 14, 2013. Mr. Dave Relos, Community Investment stated the <br />seller wants sixty (60) days to move. Mr. Mecham stated he put the request on the agenda just to <br />