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Communication Plan <br />Owen’s Communication Plan includes the following: <br /> Assist in any public outreach meetings prior to the start of construction. <br /> Coordinate meetings as-needed at the construction field office. Required <br />attendees will include applicable utilities, the prime contractor, applicable <br />sub-contractors, and City representatives. <br /> Keeping all accountable parties informed, especially before and during <br />key times, will minimize the chances for unsuspected surprises to the <br />schedule and budget. <br /> Weekly monitoring and updates to the project budget will ensure cost <br />control. <br /> Timely preparation of the contractor’s bi-weekly pay applications. <br /> Open and consistent lines of communication regarding all aspects of the <br />project. This coordination will ensure South Bend is the first to review and <br />respond to any proposed changes by the contractor. <br /> Weekly and monthly progress reports, including key pictures of current <br />activities will be provided. These updates can also be distributed to any <br />stakeholders and made available for the City’s website. <br /> If design questions arise, Owen will coordinate with the designer of <br />record and present solutions based on his construction experience and <br />the designer’s intent. <br /> Owen will work directly with the contractor if there is a field construction <br />issue. Addressing these items at the project level is the most efficient and <br />cost-effective way of resolving issues. <br /> Field operations staff will work directly with property owners as needed. <br />Owen’s TEAM Approach <br />United’s TEAM approach was successfully implemented on a recent <br />pedestrian project (Spring Street, Jeffersonville, Indiana, pictured <br />below). <br />Benefits to South Bend: <br /> Reduces or eliminates the number of hours project <br />representatives need to spend “catching up” on project <br />progress. <br /> Keeps everyone on the same <br />page with schedule and budget <br />information. <br /> Makes management and inspection <br />hours more efficient. <br /> Keeps project staff to a minimum. <br /> Provides a clear plan for addressing <br />project-related issues timely and <br />efficiently. <br />T Tie all the project team members together with continuous dialogue. <br />E Encourage collaboration at the project level. <br />A Avoid surprises. <br />M Manage the project effectively and efficiently. <br />SPRING STREET, JEFFERSONVILLE <br />UNITED CONSULTING  CITY OF SOUTH BEND  SAFE ROUTES TO SCHOOL AT OUR LADY OF HUNGARY - DES #2100025 (LAPORTE DISTRICT)6 HALL OF FAME