Opening of Proposals - SRTS Our Lady of Hungary Proj No 122-007 - American Structurepoint

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CITY OF SOUTH BEND | CE SERVICES FOR SAFE ROUTES TO SCHOOL AT OUR LADY OF HUNGARY AMERICAN STRUCTUREPOINT PAGE 8 INSPECTING YOUR PROJECT Having provided inspection services on reconstruction projects throughout the state, our team possesses a high level of familiarity with these types of projects. This familiarity will be valuable to the construction of Safe Routes to School at Our Lady of Hungary because we can assist you with: • Financial management of the project. • Maintaining the construction schedule. • Managing the coordination among contractors, stakeholders, and designers. • Coordination with INDOT (ensuring South Bend’s interests are heard prior to INDOT authorizing any change orders). Our project team has led, managed, and/or inspected multiple projects in South Bend, and in the INDOT Laporte District, and we can use this experience to provide a streamlined, efficient, and well-organized project. This experience has led our staff to build excellent relationships with INDOT, local contractors, and utility companies. TECHNICAL APPROACH All of our construction inspection staff are trained to use a very deliberate and detailed approach to their work in both the technical and communication aspects, including: • Work with contractors and subcontractors firmly while being mindful of what’s fair for everyone. • Detailed inspection where new work fits into existing features. • Thorough knowledge and complete understanding of the plans and specifications. • Thinking about the long-term effects of our decisions. • Addressing issues quickly and concisely. • Detailed project paperwork and records. • Keeping up to date on the latest technologies and all required certifications. • Daily agreement on quantities with the contractor • Completing and turning in final construction records within 45 days of job acceptance. DETAILED APPROACH We have also developed an approach specifically tailored for this project that includes: • Detailed preconstruction documentation of existing conditions, including photographs. • Constant communication with area residents and businesses near the project site to resolve concerns and/or issues quickly. • Periodic stakeholder meetings throughout construction to verify all current information is available and questions/concerns are addressed. • Coordination and cooperation with local elected officials, South Bend Community School Corporation, and emergency service providers, as well as the postal service and solid waste removal companies. • Review of maintenance-of-traffic and construction plans to identify deficiencies and minimize impact. • Coordination with all community events in the area. • Taking the lead in any utility coordination efforts to resolve utility conflicts quickly to keep the project on schedule (knowing all the local utility company contacts allows us to quickly respond to any issues that arise). • Reviewing erosion and sediment control measures to verify all permits are being satisfied. • Continued effective coordination with the design engineering firm. PROJECT UNDERSTANDING AND APPROACH EFFECTIVE COMMUNICATION Our approach to effective project communication includes: Face-to-face introduction at the beginning of the project Returning messages promptly Availability to those affected by the project (cell phone, email, fax, and the field office) Explanation letters to homeowners Following through and following up on directions given and received Weekly project forecasts with pictures to all stakeholders