Opening of Proposals - SRTS Our Lady of Hungary Proj No 122-007 - American Structurepoint

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CITY OF SOUTH BEND | CE SERVICES FOR SAFE ROUTES TO SCHOOL AT OUR LADY OF HUNGARY AMERICAN STRUCTUREPOINT PAGE 9 To see an example of our commitment to public awareness and efforts to keep the public informed of project conditions, updates, Q&A sessions, and other general information, you can visit the website we developed for the Walnut Street project at www.walnutstreetph2.com. PROJECT UNDERSTANDING AND APPROACH Our team will conduct regularly scheduled meetings with South Bend to obtain your input, address any concerns, and identify potential project roadblocks. Our process, in conjunction with regular construction progress meetings, facilitates the thorough planning of construction phasing, verifies that project plans and specifications are adhered to, discusses and mitigates the consequences of unforeseen circumstances, and addresses any unresolved issues. Minutes will be taken for all meetings, with action items and responsible parties identified. We will be vigilant in following up with all parties so that action items are addressed in a timely manner and results are communicated to the owner. Ultimately, our proven, well-established approach and diligent preparation efforts afford us the opportunity to anticipate problems and be proactive to deliver positive results when dealing with the inevitable challenges encountered on this type of project. MAKING THIS A COMMUNITY PROJECT A well-informed and engaged stakeholder is an asset and plays a key role in the overall success of a project. An early action item for our team will be to develop direct lines of communication with all stakeholders. Based on our previous knowledge and understanding concerning projects of this type, we will accomplish this through: • Personal introductions to adjacent property owners. • Weekly project activity reports. • Progress meetings every two weeks. • One-on-one meetings with interested parties to review plans and project parameters. • Open-door policy for our field office. • Cell phone numbers on business cards. • Meeting with community officials and support agencies to garner buy-in. • Presentations at community or public meetings (as requested). Keeping the community aware of vital construction activities that affect their day-to-day life is crucial. Our project supervisor, Josh Reeves, will work with all team members to secure the best public image of this project throughout construction. Our team has experience speaking directly with residents; leading public meetings; and creating websites, flyers, mailings, and news releases that enhance public awareness of projects like yours. Another way we’ve been able to gather community support is by holding a “project introduction” cookout. This lets us interact with residents, directly yet informally, and gives them a better understanding of the project and construction process. It also gives the community a close-up view and more positive opinion of our team and the new roadway we’re providing. Such cookouts have proven to be a strong first step toward helping any project run more smoothly. Another effective tool for communicating with the public will be to hold a public information meeting/ groundbreaking ceremony prior to the start of construction. This can be accomplished on site and allows the residents in the area to view the construction plans and meet and obtain contact numbers for the project team. Project Introduction Cookout Public Meeting